Administrative Assistant I — Office Operations & Support

Los Alamitos Unified School District; California (MO); On-site; USD 36,000 - 52,000; Full time

Job summary

Los Alamitos Unified School District seeks an Administrative Assistant to provide varied secretarial and clerical support within the Auxiliary Services Department. You will organize office activities and coordinate communications for the administrator assigned.

Responsibilities include transcribing confidential material, preparing reports, maintaining schedules, supervising clerical staff, handling mail, and ensuring records and budgets are kept with discretion and accuracy.

Qualifications

• Two years of college with secretarial or related business focus.
• Three years of increasingly responsible secretarial experience.

Responsibilities

• Organize and manage day-to-day department office activities and communications.
• Transcribe letters and memoranda, including confidential material, from oral instructions.
• Compile reports and data for studies and special projects.
• Check reports and data for accuracy and compliance with standards.
• Handle incoming/outgoing calls and schedule appointments with professional service.
• Schedule, direct and supervise clerical staff as needed.
• Arrange notices of meetings and prepare minutes for distribution.
• Monitor department budget and maintain calendars and travel plans.
• Maintain confidential records and filing systems.
• Order, receive, inventory, and distribute supplies for department.

Skills

Typing 60 wpm

Excellent written and spoken English

Communication and interpersonal skills

Organizational skills

Discretion and confidentiality

Record keeping

Problem analysis

Meeting and scheduling

Education

Two years of college in secretarial science

Job description

Los Alamitos Unified School District seeks an Administrative Assistant to provide varied secretarial and clerical support within the Auxiliary Services Department. You will organize office activities and coordinate communications for the administrator assigned.

Responsibilities include transcribing confidential material, preparing reports, maintaining schedules, supervising clerical staff, handling mail, and ensuring records and budgets are kept with discretion and accuracy.