Operations Administrative Assistant

Alvarado Independent School District; Alvarado (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

Alvarado Independent School District AISD Operations - Alvarado, Texas seeks an Administrative Assistant to organize and support a central department office under supervision, providing clerical help to a director and staff. Responsibilities include records management, light accounting, scheduling, and travel arrangements.

Required is a high school diploma or GED with strong keyboarding, data entry, word processing and data organization skills.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, and word processing skills.
• Ability to use software to develop spreadsheets and databases and perform word processing.
• Ability to prioritize workflow and multitask under supervision.
• Strong math, communication, and interpersonal skills.

Responsibilities

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and staff.
• Compile, maintain, and file all reports, records, and other documents as required.
• Perform routine bookkeeping tasks and maintain department budget records; process POs and payments.
• Order and inventory office supplies and program equipment.
• Monitor time records, including leave requests, and submit per district procedures.
• Answer calls, route messages, schedule appointments, and arrange travel for staff.
• Plan meetings, prepare materials, arrange facilities, and set up equipment.
• Receive, sort, and distribute mail; maintain confidentiality; follow safety protocols.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets & databases

Prioritize workflow

Multi-tasking

Basic math

Communication skills

Education

High school diploma or GED

Job description

Operations Administrative Assistant

Alvarado Independent School District AISD Operations - Alvarado, Texas Open in Google Maps

This job is also posted in Alvarado Independent School District , and ESC Region 11 District Consortium Job Board

Job Details

Job ID: 5907217

Application Deadline: Posted until filled

Posted: Aug 28, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Administrative Assistant Exemption Status/Test: Nonexempt

Reports to: Department Director

Dept./School: OperationsOffice

Primary Purpose

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multi-task numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
• Compile, maintain, and file all reports, records, and other documents as required.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
• Receive, sort, and distribute mail and other documents to department staff.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Renee Warner , Chief Administrative Officer
• PO Box 387
• Alvarado, Texas 76009
• Phone: [phone]
• Email: [e-mail]