Administrative Assistant I — Academic & Research Support

UF ECE Ambassadors; Gainesville (FL); On-site; USD 26,000 - 30,000; Full time

Job summary

UF ECE Ambassadors in Gainesville, FL, seeks an Administrative Assistant I to provide essential support to the department and faculty. The role will handle clerical, academic, and fiscal tasks, coordinating calendars, meetings, travel, and correspondence with high attention to detail and customer service.

The ideal candidate will be organized, service-focused, and able to manage multiple priorities while communicating effectively with faculty, staff, trainees, visitors, vendors, and external

Qualifications

• High school diploma or equivalent and one year of relevant experience.
• Strong organizational and communication skills with attention to detail.
• Experience supporting faculty or leadership in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the department and assigned faculty.
• Manage mail, phone lines, inquiries, and direct calls.
• Coordinate conference rooms, meetings, and events, and prepare materials.
• Prepare and distribute correspondence, reports, and meeting minutes.
• Maintain calendars and support divisional meetings.
• Serve as liaison with vendors and external organizations to facilitate communications.
• Provide backup support to the Chair’s Executive Assistant.
• Support fiscal office operations, including PO processing and travel transactions.

Skills

Administrative support

Meeting coordination

Communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

PeopleSoft

UFGO

myUFL

ERP systems

Job description

UF ECE Ambassadors in Gainesville, FL, seeks an Administrative Assistant I to provide essential support to the department and faculty. The role will handle clerical, academic, and fiscal tasks, coordinating calendars, meetings, travel, and correspondence with high attention to detail and customer service.

The ideal candidate will be organized, service-focused, and able to manage multiple priorities while communicating effectively with faculty, staff, trainees, visitors, vendors, and external