Administrative Assistant I — Hybrid/Telework Eligible

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 38,000 - 48,000; Full time

Job summary

The Commonwealth of Pennsylvania, PennDOT, seeks an Administrative Assistant 1 to support District Executive operations, manage information, and coordinate tasks that impact the entire district. You will interact with staff, handle correspondence, prepare materials, and assist with travel and meeting logistics in a role that values organization and clear communication.

The position offers full-time hours (8:00 AM–4:30 PM, Mon–Fri) with a possible telework option and a focus on confidential,

Qualifications

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• You must be able to perform essential job functions.

Responsibilities

• Office Coordination: Manage correspondence logs, route mail, and support daily office workflows
• Clerical Leadership: Guide clerical staff, share updates, and help resolve administrative issues
• Schedule Management: Organize the District Executive’s appointments, travel plans, and meeting logistics
• Document Preparation: Compose letters, transcribe meeting minutes, and prepare administrative materials
• Visitor Screening: Screen calls and visitors to ensure proper routing and communication

Skills

Organizational skills

Communication

Clerical support

Education

Bachelor's degree or equivalent

Job description

The Commonwealth of Pennsylvania, PennDOT, seeks an Administrative Assistant 1 to support District Executive operations, manage information, and coordinate tasks that impact the entire district. You will interact with staff, handle correspondence, prepare materials, and assist with travel and meeting logistics in a role that values organization and clear communication.

The position offers full-time hours (8:00 AM–4:30 PM, Mon–Fri) with a possible telework option and a focus on confidential,