Administrative Assistant 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 38,000 - 48,000; Full time

Job summary

The Commonwealth of Pennsylvania, PennDOT, seeks an Administrative Assistant 1 to support District Executive operations, manage information, and coordinate tasks that impact the entire district. You will interact with staff, handle correspondence, prepare materials, and assist with travel and meeting logistics in a role that values organization and clear communication.

The position offers full-time hours (8:00 AM–4:30 PM, Mon–Fri) with a possible telework option and a focus on confidential,

Qualifications

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• You must be able to perform essential job functions.

Responsibilities

• Office Coordination: Manage correspondence logs, route mail, and support daily office workflows
• Clerical Leadership: Guide clerical staff, share updates, and help resolve administrative issues
• Schedule Management: Organize the District Executive’s appointments, travel plans, and meeting logistics
• Document Preparation: Compose letters, transcribe meeting minutes, and prepare administrative materials
• Visitor Screening: Screen calls and visitors to ensure proper routing and communication

Skills

Organizational skills

Communication

Clerical support

Education

Bachelor's degree or equivalent

Job description

THE POSITION

Are you ready to take on a role where your impressive organizational skills make a real difference every day? Begin a rewarding career as an Administrative Assistant 1 with the Pennsylvania Department of Transportation (PennDOT). In this role, you will help keep district operations running smoothly by supporting leadership and coordinating important tasks. You will interact with a variety of staff, manage information, and assist with key projects that impact the entire district. Apply today to join a team that values organization, communication, and dedication to public service!

THE POSITION

Are you ready to take on a role where your impressive organizational skills make a real difference every day? Begin a rewarding career as an Administrative Assistant 1 with the Pennsylvania Department of Transportation (PennDOT). In this role, you will help keep district operations running smoothly by supporting leadership and coordinating important tasks. You will interact with a variety of staff, manage information, and assist with key projects that impact the entire district. Apply today to join a team that values organization, communication, and dedication to public service!

DESCRIPTION OF WORK

This position provides essential administrative support to the District Executive by organizing information, coordinating office activities, and assisting with district-wide tasks. Within this role, you will also support staff in areas such as community relations, human resources, and clerical operations. As an Administrative Assistant 1, you will perform the following duties:

• Office Coordination: Manage correspondence logs, route mail, and support daily office workflows
• Clerical Leadership: Guide clerical staff, share updates, and help resolve administrative issues
• Schedule Management: Organize the District Executive’s appointments, travel plans, and meeting logistics
• Document Preparation: Compose letters, transcribe meeting minutes, and prepare administrative materials
• Visitor Screening: Screen calls and visitors to ensure proper routing and communication

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Hollidaysburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview .
• This is a confidential position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.