Administrative Assistant I - Executive Support & Admin Tasks

Community Health Systems, Inc.; Knoxville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Community Health Systems, Inc. is seeking an Administrative Assistant I to provide clerical and administrative support to Division Directors and other leaders within the facility.

Responsibilities include preparing correspondence, scheduling meetings, maintaining records, taking minutes, and ensuring the smooth operation of the office. Key tasks involve organizing records, managing calendars, coordinating travel, and drafting policies under supervision.

Qualifications

• Associate Degree or coursework in Business Administration preferred.
• 0-2 years of clerical or administrative experience required.

Responsibilities

• Prepare and proof correspondence, reports, forms, schedules and other documents with accuracy and confidentiality.
• Assist Division Directors in planning and implementing administrative activities and complex reports.
• Maintain business calendars, schedule meetings and prepare agendas for meetings.
• Establish and maintain organized record-keeping for hard copy and electronic files.
• Greet visitors and handle phone inquiries professionally.
• Attend meetings, take minutes, and distribute them with timely follow-up on actions.
• Coordinate travel schedules and reimbursements for leaders as assigned.
• Assist in drafting and distributing policies and procedures as directed.
• Operate and maintain office equipment and ensure proper functionality.
• Oversee clerical activities for accuracy and adherence to procedures.
• Maintain regular attendance and comply with policies.

Skills

Microsoft Office

Time management

Written communication

Attention to detail

Discretion

Interpersonal skills

Education

Associate Degree or related coursework

Tools

Office equipment

Job description

Community Health Systems, Inc. is seeking an Administrative Assistant I to provide clerical and administrative support to Division Directors and other leaders within the facility.

Responsibilities include preparing correspondence, scheduling meetings, maintaining records, taking minutes, and ensuring the smooth operation of the office. Key tasks involve organizing records, managing calendars, coordinating travel, and drafting policies under supervision.