Administrative Assistant II

Community Health Systems, Inc.; Foley (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Community Health Systems, Inc. is seeking an Administrative Assistant II to provide advanced administrative support within the facility. You will manage calendars, prepare reports, coordinate meetings, and ensure clear communication across departments.

The role requires handling confidential information with discretion, coordinating tasks for multiple leaders, and maintaining organized records. Strong MS Office skills and excellent communication are essential.

Qualifications

• Associate degree preferred in business or healthcare administration.
• Proficiency in Microsoft Office and office equipment.
• Strong organizational and communication skills required.

Responsibilities

• Prepares complex correspondence, presentations, and reports with accuracy.
• Manages calendars, schedules meetings, and prepares agendas.
• Coordinates meetings, takes minutes, and tracks follow-up items.
• Maintains filing systems and handles confidential information discreetly.
• Acts as a liaison with internal and external stakeholders; manages inquiries.
• Performs data research and supports projects and timelines.
• Ensures attendance and compliance with policies and standards.

Skills

MS Office

Calendar management

Communication skills

Multitasking

Interpersonal skills

Confidentiality

Education

Associate Degree in Business Administration or Healthcare Administration

Tools

Microsoft Office

Job description

Job Summary

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

Essential Functions

• Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
• Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
• Coordinators and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
• Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
• Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
• Conducts research and compiles data for projects, presentations, or reports as needed.
• Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 2-4 years of administrative or clerical experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and multitasking skills with a focus on detail and accuracy.
• Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.