Administrative Assistant I

Community Health Systems, Inc.; Knoxville (TN); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

Community Health Systems, Inc. is seeking an Administrative Assistant I to provide clerical and administrative support to Division Directors and other leaders within the facility.

Responsibilities include preparing correspondence, scheduling meetings, maintaining records, taking minutes, and ensuring the smooth operation of the office. Key tasks involve organizing records, managing calendars, coordinating travel, and drafting policies under supervision.

Qualifications

• Associate Degree or coursework in Business Administration preferred.
• 0-2 years of clerical or administrative experience required.

Responsabilités

• Prepare and proof correspondence, reports, forms, schedules and other documents with accuracy and confidentiality.
• Assist Division Directors in planning and implementing administrative activities and complex reports.
• Maintain business calendars, schedule meetings and prepare agendas for meetings.
• Establish and maintain organized record-keeping for hard copy and electronic files.
• Greet visitors and handle phone inquiries professionally.
• Attend meetings, take minutes, and distribute them with timely follow-up on actions.
• Coordinate travel schedules and reimbursements for leaders as assigned.
• Assist in drafting and distributing policies and procedures as directed.
• Operate and maintain office equipment and ensure proper functionality.
• Oversee clerical activities for accuracy and adherence to procedures.
• Maintain regular attendance and comply with policies.

Connaissances

Microsoft Office

Time management

Written communication

Attention to detail

Discretion

Interpersonal skills

Formation

Associate Degree or related coursework

Outils

Office equipment

Description du poste

Job Summary

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.

Essential Functions

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assists in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
• Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree or coursework in Business Administration or a related field preferred
• 0-2 years of clerical or administrative experience required

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders.
• Ability to handle sensitive and confidential information with discretion.