Administrative Assistant: Calendar, Travel & Office Ops

PACS; United States; On-site; USD 35,000 - 65,000; Full time

Job summary

PACS, a dynamic office support provider in the United States, is seeking an Administrative Assistant to help managers and teams run smoothly. You will manage calendars, coordinate meetings, answer phones, greet visitors, and handle mail while maintaining orderly records.

The role emphasizes strong written and verbal communication, proficiency with word processing and spreadsheets, and excellent organizational skills.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Proficiency with word processing and spreadsheets.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle incoming/outgoing mail.
• Draft, proofread, and send professional correspondence (emails, memos, reports).
• Prepare meeting agendas, take minutes, and distribute follow-up actions.
• Maintain filing systems, databases, and office records.
• Assist with travel arrangements and itinerary preparation.
• Support document preparation, formatting, and presentation materials.
• Restock office supplies and coordinate with vendors as needed.

Skills

Word processing

Spreadsheet software

Communication

Writing skills

Organization

Time management

Education

High school diploma

Associate or Bachelor's degree

CAP certification

Tools

MS Office Suite

Job description

PACS, a dynamic office support provider in the United States, is seeking an Administrative Assistant to help managers and teams run smoothly. You will manage calendars, coordinate meetings, answer phones, greet visitors, and handle mail while maintaining orderly records.

The role emphasizes strong written and verbal communication, proficiency with word processing and spreadsheets, and excellent organizational skills.