Bilingual Admin Assistant: Multi-Project Support & Travel

Northeast Community Clinic; Los Angeles (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Northeast Community Clinic is seeking an Administrative Assistant to provide comprehensive administrative support across the department. The role emphasizes initiative, organization, and effective communication with Directors, staff, patients and external partners.

The position involves calendar management, travel coordination, preparing reports and presentations, and handling a variety of clerical tasks in a fast-paced clinic environment. Evening or weekend hours may be required.

Qualifications

• A.A. degree or equivalent; relevant experience may substitute.
• Proficiency with Microsoft Office applications and proofreading.
• Excellent written and verbal communication.
• Ability to interact with Directors, staff and patients.

Responsibilities

• Prepares correspondence, reports, agendas and spreadsheets.
• Arranges appointments, conferences and travel.
• Coordinate meetings, take meeting minutes, maintains files.
• General office duties: filing, faxing, photo copying and order office supplies.
• Manages multiple calendars.
• Interact effectively with Directors, Managers, patients, staff and public representatives.
• Handles phones and assists visitors and interacts with vendors.
• Prepares expense reports.
• Prepares presentations.
• Plans and coordinates multiple projects.
• Handle incoming/outgoing correspondences.
• Maintain positive relationships with staff.
• Other duties as assigned by supervisor/Manager.

Skills

Excellent communication skills

Excellent customer service skills

Bilingual Spanish/English

Team player / independent worker

Reliable transportation

Education

A.A. degree in Business Administration or related field

Experience may substitute for education

Proficiency in Microsoft Office applications

Minimum 2-3 years administrative experience

Valid State Identification

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

Northeast Community Clinic is seeking an Administrative Assistant to provide comprehensive administrative support across the department. The role emphasizes initiative, organization, and effective communication with Directors, staff, patients and external partners.

The position involves calendar management, travel coordination, preparing reports and presentations, and handling a variety of clerical tasks in a fast-paced clinic environment. Evening or weekend hours may be required.