Administrative Assistant I - Project & Billing Support

UES; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

UES in Houston is seeking an Administrative Assistant I to support our project and admin workflows. You will help with project setup, reporting, invoicing, and monthly billing while learning new systems and managing multiple priorities.

The role emphasizes attention to detail, ability to work independently, and collaboration with project managers and field personnel in a fast-paced office environment.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 0-2 years of administrative or office support experience.
• Proficient in Microsoft Office and office management tools.
• Strong organizational and time-management skills.

Responsibilities

• Learn and support project workflows during system transition to Vantagepoint.
• Set up new projects and ensure information is complete and documented.
• Prepare, type, format, proofread, and finalize technical reports; correct errors before issue.
• Track daily activity sheets for active projects and ensure information is complete.
• Support month-end billing and invoicing; gather and organize documentation for billing.
• Upload invoices, waivers, and documents into portals; monitor accuracy and completion.
• Maintain organized project records and manage multiple deadlines and priorities.
• Collaborate with project managers, field personnel, and admin team to resolve discrepancies.
• Assist front desk coverage: greet visitors, answer calls, direct inquiries.
• Identify missing information or issues before they delay reporting or billing.

Skills

Organizational skills

Time management

Communication

Problem solving

Education

High school diploma or equivalent

Associate’s degree or relevant coursework preferred

Tools

Microsoft Office Suite

Office management tools

Job description

UES in Houston is seeking an Administrative Assistant I to support our project and admin workflows. You will help with project setup, reporting, invoicing, and monthly billing while learning new systems and managing multiple priorities.

The role emphasizes attention to detail, ability to work independently, and collaboration with project managers and field personnel in a fast-paced office environment.