Administrative Assistant I — Project & Billing Support

UES, Inc.; Georgia; On-site; USD 39,000 - 52,000; Full time

Job summary

UES, Inc. is seeking a detail-oriented Administrative Assistant I to support a fast-paced Houston office. You will help with project setup, reporting, and daily operations, including invoicing and month-end billing.

You will learn Vantagepoint, manage documentation, and coordinate with project managers and staff to maintain accuracy and timeliness across a high-volume workload. This role offers growth within the department.

Qualifications

• High school diploma or equivalent required; an Associate’s degree or additional coursework preferred.
• 0–2 years of administrative or office support experience (internship or volunteer work a plus).
• Proficient in Word, Excel, Outlook, and PowerPoint; able to manage office workflows.

Responsibilities

• Learn and become proficient in Vantagepoint and support project and administrative workflows during transition.
• Set up new projects with complete and accurate documentation.
• Prepare, format, and proofread technical reports; correct errors before issuance.
• Track daily activity sheets for active projects and ensure completeness.
• Assist with month-end billing and invoicing; organize necessary documentation.
• Upload invoices and related docs into customer/vendor portals; monitor accuracy.
• Maintain organized project records; manage multiple deadlines.
• Collaborate with project managers, field staff, and admin team to resolve discrepancies.
• Assist front desk coverage; greet visitors and direct inquiries.
• Identify missing information or issues to prevent delays in reporting or billing.
• Own assigned tasks and complete with minimal supervision.
• Prioritize time-sensitive requests while maintaining accuracy in a fast-paced setting.
• Communicate professionally with internal teams, clients, vendors, and partners.

Skills

Organizational skills

Time management

Problem-solving

Discretion with confidential info

Verbal and written communication

Independent and collaborative work

Adaptability

Relationship-building

Education

High school diploma or equivalent

Associate's degree or coursework preferred

Tools

Microsoft Office Suite

Office management tools

Job description

UES, Inc. is seeking a detail-oriented Administrative Assistant I to support a fast-paced Houston office. You will help with project setup, reporting, and daily operations, including invoicing and month-end billing.

You will learn Vantagepoint, manage documentation, and coordinate with project managers and staff to maintain accuracy and timeliness across a high-volume workload. This role offers growth within the department.