Administrative Assistant I

Talentify; Pennsauken Township (NJ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement options

Equal opportunity employer

Job summary

TalentBurst is seeking an Administrative Assistant I in Pennsauken, NJ for a six-month assignment. You will coordinate site visit logistics, process shipments, input receipts into SAP, and support timecard accuracy with supervisors. Answer phones and manage maintenance data entry.

The role emphasizes detail, proactive communication, and customer service in a dynamic environment. Familiarity with MS Office is expected; SAP experience is preferred to help ensure smooth administrative operations.

Qualifications

• 2+ years of administrative experience in a dynamic environment.
• Proficient with Microsoft Office and basic computer systems.
• Demonstrated initiative, time management and customer service focus.

Responsibilities

• Coordinate site visit logistics for customers, suppliers, or VIPs.
• Order and ship needed supplies and input raw material receipts into SAP.
• Ensure timecards are populated accurately in collaboration with supervisors.
• Answer the phone and door to greet visitors.
• Enter information from maintenance work into the PM system.
• Run overtime reports and maintain document management system upkeep.
• Double-check shipping loads for accuracy and review documents on schedule.
• Experience with document management system and related processes.

Skills

Administrative experience

Microsoft Office

Time management

Customer service

Tools

SAP

Job description

Title: Administrative Assistant I
Location: Pennsauken, NJ
Duration: 6 months
Details:

• Coordinate site visit logistics for customers, suppliers, or VIPs
• Order and ship needed supplies.
• Input raw material receipts into SAP
• Work with supervisors to ensure timecards are being populated accurately
• Answer the phone and door
• Enter information resulting from maintenance work into PM system
• Run the overtime reports
• Run the document management system, ensuring documents are reviewed on the required frequency, updating as needed, and general upkeep of the document system.
• Serve as the double check on shipping loads to ensure accuracyExperience with document management system

Required

• 2+ years of administrative experience in a dynamic environment
• Demonstrated ability to utilize computer software (systems used are Microsoft Office, intra/internet, etc.)
• Professional and customer service-oriented demeanor
• Experience with SAP preferred
• Demonstrated initiative and outstanding time management
• Attention to detail is very important

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Why TalentBurst?

At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

• We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.