Administrative Coordinator — Logistics & Document Management

Talentify; Pennsauken Township (NJ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement options

Equal opportunity employer

Job summary

TalentBurst is seeking an Administrative Assistant I in Pennsauken, NJ for a six-month assignment. You will coordinate site visit logistics, process shipments, input receipts into SAP, and support timecard accuracy with supervisors. Answer phones and manage maintenance data entry.

The role emphasizes detail, proactive communication, and customer service in a dynamic environment. Familiarity with MS Office is expected; SAP experience is preferred to help ensure smooth administrative operations.

Qualifications

• 2+ years of administrative experience in a dynamic environment.
• Proficient with Microsoft Office and basic computer systems.
• Demonstrated initiative, time management and customer service focus.

Responsibilities

• Coordinate site visit logistics for customers, suppliers, or VIPs.
• Order and ship needed supplies and input raw material receipts into SAP.
• Ensure timecards are populated accurately in collaboration with supervisors.
• Answer the phone and door to greet visitors.
• Enter information from maintenance work into the PM system.
• Run overtime reports and maintain document management system upkeep.
• Double-check shipping loads for accuracy and review documents on schedule.
• Experience with document management system and related processes.

Skills

Administrative experience

Microsoft Office

Time management

Customer service

Tools

SAP

Job description

TalentBurst is seeking an Administrative Assistant I in Pennsauken, NJ for a six-month assignment. You will coordinate site visit logistics, process shipments, input receipts into SAP, and support timecard accuracy with supervisors. Answer phones and manage maintenance data entry.

The role emphasizes detail, proactive communication, and customer service in a dynamic environment. Familiarity with MS Office is expected; SAP experience is preferred to help ensure smooth administrative operations.