Administrative Assistant I

Volunteers of America-Greater New York; New York (NY); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Prescription coverage

Life insurance

Retirement plan

Tuition reimbursement

Paid time off including paid birthday

Job summary

Volunteers of America–Greater New York is seeking an Administrative Assistant I in New York, NY. The role involves completing assigned office tasks, maintaining confidentiality, and supporting daily operations of Empower Residence program.

Minimum qualifications include 60 college credits and two years' related experience, plus excellent written and verbal communication. Proficiency in Word and Excel is required, and the ability to work well with others and take initiative is essential.

Qualifications

• 60 college credits and two years of related experience or an equivalent education/experience mix.
• Excellent written and verbal communication, with strong business writing and collaboration skills.
• Intermediate knowledge of Microsoft Word and Excel.

Responsibilities

• Manage the day-to-day office functions, equipment maintenance, and janitorial activities.
• Coordinate paper and electronic documentation, including invoices, reports, contracts, and forms.
• Prepare reports, correspondences, purchase orders and forms and ensure timely reporting.
• Perform other related duties as requested.

Skills

Communication skills

Teamwork

Initiative

Business writing

Education

60 college credits

Tools

Microsoft Word

Microsoft Excel

Job description

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.

We are currently seeking qualified candidates for the following position:

Position: Administrative Assistant I

The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee and financial information.

Empower Residence is a 24/7 transitional housing program for women, operating under HRA/DSS guidelines. As an enhanced shelter, we support residents facing challenges such as mental health needs, substance use, unemployment, and poverty. To learn more about the program, copy and paste this link into a browser https://www.voa-gny.org/services/housing

Location: New York, NY 10023

Minimum Qualifications:

• 60 college credits
• Plus two years experience in a related field or a satisfactory combination of education and experience.
• Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.
• Intermediate knowledge of Microsoft Word and Excel required.

Administrative Assistant I Principal Responsibilities:

• Manage the management of day to day office functions, equipment maintenance, and janitorial activities.
• Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms.
• Prepare reports, correspondences, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities.
• Perform other related duties as requested.

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

And much more!

To learn more about our staff, culture and much more, copy and paste our website link into a browser: https://www.voa-gny.org/our-staff-and-culture/

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.