Administrative Assistant I (Temporary Assignment)

Volunteers of America-Greater New York; New York (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Coverage

Retirement Plan

Tuition Reimbursement

Paid Time Off

Job summary

Volunteers of America–Greater New York (VOA–Greater New York) seeks an Administrative Assistant for the Newton Hotel Family Shelter in Manhattan. This temporary role involves handling office tasks while protecting confidential information. The assignment is expected to last about six months to a year, with an end-date to be discussed at hire.

Location: New York, NY 10025. Minimum qualifications include 60 college credits plus two years’ related experience, strong written and verbal

Qualifications

• 60 college credits plus two years’ experience in a related field or a satisfactory combination of education and experience.
• Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.
• Ability to communicate professionally (oral and written) with Spanish-speaking clients required.

Responsibilities

• Manage day-to-day office functions, equipment maintenance, and janitorial activities.
• Coordinate paper and electronic documentation, including invoices, reports, correspondences, contracts and forms.
• Prepare reports, correspondences, purchase orders and forms and ensure timely reporting.

Skills

Communication skills

Spanish language communication

Team collaboration

Education

60 college credits + 2 years experience

Tools

Microsoft Word

Excel

Job description

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester.

Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.

Position: Administrative Assistant (Temporary Assignment)

The Administrative Assistant provides administrative and office support for Newton Hotel Family Shelter, located in Manhattan, and serving families experiencing homelessness.

This position is responsible for completing assigned office and administrative tasks while maintaining the confidentiality of client, employee, and financial information.

This is a temporary position anticipated to last approximately six months to one year. A tentative end date will be discussed and established at the time of hire. As the assignment nears completion, the selected candidate will be encouraged to explore other opportunities within the organization.

Location: New York, NY 10025

Minimum Qualifications

• 60 college credits plus two years’ experience in a related field or a satisfactory combination of education and experience.
• Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.
• Ability to communicate professionally (oral and written) with Spanish-speaking clients required.
• Intermediate knowledge of Microsoft Word and Excel required.

Administrative Assistant Principal Responsibilities

• Manage the management of day-to-day office functions, equipment maintenance, and janitorial activities.
• Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms.
• Prepare reports, correspondences, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities.

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

And much more!

To learn more about our staff, culture and much more, copy and paste our website link into a browser: https://www.voa-gny.org/our-staff-and-culture/

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.