Administrative Assistant & Program Support - Community Programs

Volunteers of America Greater New York; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Coverage

Prescription Coverage

Life Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off, including a Paid Birthday Holiday

Job summary

Volunteers of America Greater New York is seeking an Administrative Assistant to provide essential support in a mission-driven environment. The role involves greeting visitors, maintaining attendance systems, and assisting in logistics for programs and events.

The ideal candidate must possess excellent communication skills and have three years of relevant administrative experience, along with the ability to work both independently and collaboratively. Benefits include comprehensive health coverage and paid time off.

Qualifications

• Requires 3 years of relevant experience in administrative support and social services.
• Intermediate computer skills are necessary.
• Ability to work independently and collaboratively.

Responsibilities

• Greet students and visitors, ensuring a welcoming atmosphere.
• Answer and route phone calls; respond to inquiries professionally.
• Maintain attendance systems and sign-in logs.
• Keep reception and classroom areas clean and organized.
• Assist in preparing classrooms and meeting spaces.
• Support Program Director with scheduling and meeting minutes.
• Prepare correspondence and reports as needed.
• Process invoices and manage petty cash transactions.
• Track inventory and manage supply orders.
• Assist in recruitment activities and maintain intake paperwork.
• Distribute announcements and coordinate program events.
• Ensure workflow and completion of tasks with program staff.
• Provide logistical support for special projects.

Skills

Verbal communication

Written communication

Computer skills

Collaboration

Initiative

Education

Associate degree or High School Diploma with 60 college credits

Job description

Volunteers of America Greater New York is seeking an Administrative Assistant to provide essential support in a mission-driven environment. The role involves greeting visitors, maintaining attendance systems, and assisting in logistics for programs and events.

The ideal candidate must possess excellent communication skills and have three years of relevant administrative experience, along with the ability to work both independently and collaboratively. Benefits include comprehensive health coverage and paid time off.