Administrative Assistant I

Talentify; Irwindale (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Talentify in Irwindale, CA is seeking an administrative and office support specialist to assist multiple supervisors. You will field calls, greet visitors, and handle typing, filing and faxing while coordinating scheduling and tasks.

Experience with learning management systems, Outlook and Zoom is required, plus the ability to track attendance, support new hire orientations, and help with badges and timekeeping.

Qualifications

• Min 3 years of experience in administrative/office support
• Learning management experience
• Experience scheduling meetings/interviews and attention to detail is critical
• Exceptional written and verbal communication and strong organizational skills
• Outlook and Zoom experience required

Responsibilities

• Provide administrative and office support for multiple supervisors
• Field phone calls, receive and direct visitors, type, file and fax as needed
• Support scheduling, attendance tracking and new hire orientations with learning management systems
• Assist with timekeeping, badges and related onboarding tasks

Skills

Administrative support

Communication skills

Microsoft Office

Attention to detail

Tools

Outlook

Zoom

Word processing

Spreadsheet

Presentation software

Job description

Description: Performs administrative and office support activities for multiple supervisors. Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word processing, spreadsheet and presentation software required. Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate. Previous experience within HR department is helpful but not required. Past experience sheduling meetins/interviews/attention to detail is critical. Must have exceptional communication skills (written and verbal) as well as excellent organization skills. Min 3 years of experience.

They are looking for someone who has learning management experience. They will be helping out with the new hire virtual orientations. They will do things like track attendance, answer questions such as where to get badges, timekeeping etc . Must have outlook and Zoom experience