Administrative Assistant - Part Time

Mtsi Va; Dayton (OH); On-site; USD 36,000 - 54,000; Full time

Job summary

Mtsi Va is seeking an Administrative Assistant to support daily office operations in Dayton, OH. The role involves managing calendars, scheduling meetings, preparing reports, and handling communications with stakeholders.

The candidate should possess strong organizational skills, the ability to work independently, and maintain accurate records while ensuring adherence to corporate policies.

Qualifications

• Bachelor’s or Master’s degree in related field with relevant experience or equivalent.
• Excellent communication and organizational skills.
• Ability to work independently and within a team.

Responsibilities

• Assist in managing calendars, scheduling appointments, and coordinating meetings.
• Prepare and process correspondence, presentations, reports, and documentation.
• Handle communications by responding to emails, phone calls, and inquiries in a professional manner.
• Maintain and update operational records, including databases and filing systems.
• Collaborate with internal and external stakeholders to facilitate effective communication and task execution.
• Ensure compliance with organizational policies and procedures within all administrative practices.
• Greet employees and visitors, direct them to the proper person or department, and handle incoming calls.

Skills

Communication

Teamwork

Problem solving

Independent work

Oral and written communication

Stakeholder collaboration

Customer focus

Education

Bachelor’s or Master’s in related field

Equivalent total experience

Tools

PowerPoint

Job description

• Assist in managing calendars, scheduling appointments, and coordinating meetings.
• Prepare and process correspondence, presentations, reports, and documentation.
• Handle communications by responding to emails, phone calls, and inquiries in a professional manner.
• Maintain and update operational records, including databases and filing systems.
• Collaborate with internal and external stakeholders to facilitate effective communication and task execution.
• Ensure compliance with organizational policies and procedures within all administrative practices.

Front Office Tasks

Greets employees and visitors and directs them to the proper person or department and handles incoming telephone calls Is the first person a visitor meets or speaks with and is critical to ensuring that the first impression of the organization is lasting and positive Maintains visitor control logs Maintains conference room schedules and assists with meeting preparations Create and update documents, spreadsheets and PowerPoint charts Coordinates staff meetings and conference calls Works on various administrative projects for the company as needed Distributes mail; receives and distributes supplies and other incoming packages

• Functional and operational proficiency in job duties
• Project and program implementation
• Resourcefulness in resolving issues
• Independent work capability
• Effective communication (oral and written)
• Collaboration/Teamwork: Engages others across roles through communication and mutual respect, shares insights, enabling effective teamwork to ensure collective success.
• Entrepreneurialism: Fosters innovation, evaluates ideas, and advances initiatives with sound judgment and organizational awareness to drive growth and impact. (innovation)
• Communication: Communicates clearly and effectively, fostering understanding, collaboration, and alignment through active listening and impactful messaging. (effective communication)
• Customer Focus: Prioritizes customer needs, builds trust, and delivers exceptional service by using insights to drive improvements and strengthen relationships. (customer insight)

• Bachelor's Degree & 2-5 years of experience in related field
• OR Master's Degree & 0-3 years of experience in related field
• OR equivalent total experience in related field
• Newly hired MA/MS graduates are typically matched here.

• Frequent sitting for long periods using computer keyboard, teleconferencing, Microsoft teams, telephone etc.
• Regular standing and walking to file documents, make copies, meet with leaders / employees in other parts of the building etc.
• Keyboarding - Entering text or data into a computer or other machine by means of a traditional keyboard. Traditional Keyboard refers to a panel of keys used as the primary input device on a computer, typographic machine, or 10-Key numeric keypad.
• Work is performed in an office environment and requires the ability to operate standard office equipment.
• Some work may require moving and lifting of heavy objects.

Please Note: U.S. Citizenship is required.