Administrative Assistant I

Mindlance; Casa Grande (AZ); On-site; USD 22,000 - 33,000; Full time

Job summary

Mindlance is seeking an Administrative Assistant for a 6-month onsite assignment in Casa Grande, AZ. The role coordinates communications, meetings, travel, and reports under the Plant Manager.

Requirements include a high school diploma or GED (associate degree preferred), at least two years in admin roles, and strong MS Office skills (PowerPoint, Word, Excel, Outlook, Teams). EEO reflects equal opportunity employment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum two years of admin/office support experience.
• Proficient in Microsoft Office (PowerPoint, Word, Excel, Outlook, Teams).

Responsibilities

• Prepare, collect and maintain records, reports, correspondence and items useful to the department.
• Coordinate meeting and travel arrangements, prepare itineraries, organize meetings and set up rooms and meals.
• Prepare presentations, letters, memorandums, e-mails and reports for the team.
• Manage phones and greet visitors; open and sort incoming mail.
• Coordinate communication with personnel in corporate and field locations; collect and analyze data.

Skills

Communication

Organizational skills

MS Office proficiency

Education

High school diploma or GED

Associate degree preferred

Tools

PowerPoint

Word

Excel

Outlook

Teams

Job description

Admin Assistant

Onsite

Duration: 6 months with possible extension

Shift - typically 7:30 -8:00 AM start time - until around -4:00 -4:30 PM

What We’re Looking For

As an Administrative Assistant at *** Co, you will coordinate inter- and intra-company communications, including correspondence, Authorized Corporate Transactions (ACTs), phone communication, etc., as well as prepare various reports, coordinate meeting and travel arrangements, organize and maintain records/files for most effective/efficient use, and work to enhance the productivity of the team. The Administrative Assistant reports directly to the Plant Manager.

What You’ll Do

• On your own initiative and/or at the direction of the Plant Manager and other members of the team, prepare, collect and maintain records, reports, correspondence and items useful to the department.
• Coordinate meeting and travel arrangements for members of the team or visiting customer groups, prepare itineraries, organize and set-up meetings (including securing conference rooms, necessary equipment, and meal reservations), and maintain office supplies
• Prepare presentations, letters, memorandums, e-mails, reports, ACT's, etc., for the team
• Manage phones and greet visitors
• Open and sort incoming mail. Acknowledge mail as required; prioritize and follow-up
• As required, act as an initiator and coordinator of communication with *** personnel in corporate and field locations
• Under own initiative, or as directed, collect and analyze data/information
• Organize and maintain department records and files
• Coordinate arrangements for customer and industry groups visiting *** Co. management
• Perform a variety of administrative responsibilities as required

What You’ll Need to Bring to the Table

• A high school diploma or GED; an associate degree in any field of study is preferred
• A minimum of two years’ experience working in an administrative or office support role; previous experience as an Executive Assistant is a plus
• Proficiency in Microsoft Office products including PowerPoint, Word, Excel, Outlook, and Teams

It’s a Bonus if You Also

• Have a background in and/or passion for employee engagement and event planning
• Have previous experience in a high-volume manufacturing environment

EEO

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”