Administrative Assistant

Mindlance; Loveland (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Mindlance is seeking an Administrative Assistant to provide essential support to our office operations in Loveland, Ohio. You will handle communications, schedule meetings, assist in reports, and maintain supplies with a focus on accuracy and confidentiality.

The ideal candidate has at least 1 year of administrative experience, proficiency in Microsoft Office, and a strong sense of organization. You will support managers and visitors and contribute to process improvements daily.

Qualifications

• Education: High School diploma or GED.
• Experience: Minimum 1 year of progressive administrative experience. Proficient with Microsoft Office. Demonstrated ability to exercise confidentiality.

Responsibilities

• Handle a variety of communications through email, phone, MS Teams, and face to face accurately and delivered timely.
• Organize and schedule meetings and appointments.
• Assist in the preparation and generation of local reports.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies. Order supplies as needed.
• Provide general support to visitors.
• Handle multiple projects.
• Handle sensitive information in a confidential manner.
• Look for and implement ways to improve administrative processes to continuously make them more efficient and effective.
• Back-up to the Customer Service Representative.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Any other duties assigned by Plant Manager.

Skills

Approachability

Communication (Oral & Written)

Detail Oriented

Learning on the fly

Quality

Organization/Planning

Adaptability

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Summary

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Essential Functions

• Handle a variety of communications through email, phone, MS Teams, and face to face accurately and delivered timely.
• Organize and schedule meetings and appointments.
• Assist in the preparation and generation of local reports.
• Carry out administrative duties such as filing, typing, copying, mail, etc.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; and verifying receipt of supplies. Order supplies as needed.
• Provide general support to visitors.
• Handle multiple projects.
• Handle sensitive information in a confidential manner.
• Look for and implement ways to improve administrative processes to continuously make them more efficient and effective.
• Back-up to the Customer Service Representative.
• Familiar with a variety of the field's concepts, practices, and procedures.
• Any other duties assigned by Plant Manager.

Position Qualifications

Education: High School diploma or GED.

Experience: Minimum 1 year of progressive administrative experience. Proficient with Microsoft Office. Demonstrated ability to exercise confidentiality.

Functional Success Drivers

• Approachability
• Communication (Oral & Written)
• Detail Oriented
• Learning on the fly
• Quality
• Organization/Planning
• Adaptability

Reasonable Accommodation Statement

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities.

EEO

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”