Admin Assistant

Exploreelginarea; Elgin (IL); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical Plan

Vision/Eyewear plan

IL Paid Leave Hours

401k

Life insurance

Short-term disability

Job summary

Exploreelginarea is seeking an Administrative Support Coordinator in Elgin, IL to support daily plant and office operations with administrative tasks, data management, scheduling coordination, and employee engagement activities in a fast-paced manufacturing setting.

The role emphasizes data accuracy, confidentiality, and cross-functional collaboration, with opportunities to contribute to process improvements and a positive work environment.

Qualifications

• High school diploma or equivalent required with administrative/office support experience preferred.
• Strong Microsoft Office skills with emphasis on Excel, PowerPoint and Teams.
• SAP experience highly preferred.
• Excellent organizational, multitasking, communication and interpersonal skills.
• Bilingual English/Spanish skills are a plus.

Responsibilities

• Provide administrative support by managing calls, emails, visitors, office records, supplies, and document retention activities.
• Create and maintain Excel spreadsheets and assist with monthly, quarterly, and annual reporting while ensuring data accuracy and confidentiality.
• Coordinate meetings, appointments, facility tours, employee events, and related logistics.
• Assist with employee engagement initiatives, recognition programs, attendance tracking, and internal communications.
• Support operational activities including inventory counts, shipping record reconciliation, safety administration, and process improvement efforts.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Excel

PowerPoint

Teams

SAP

Job description

Job Title: Administrative Support Coordinator

City and State: Elgin, IL

Pay Rate: $25.00-$27.00/hour

Schedule/Shift: 1st Shift, Monday-Friday, 8:00 AM-4:00 PM

Employment Type: Evaluation to Hire

Summary:
Support daily plant and office operations through administrative assistance, data management, scheduling coordination, employee engagement activities, and operational support. This role is ideal for someone who enjoys working with data, maintaining organization, and contributing to an efficient workplace in a fast-paced manufacturing environment.

Responsibilities

• Provide administrative support by managing calls, emails, visitors, office records, supplies, and document retention activities.
• Create and maintain Excel spreadsheets and assist with monthly, quarterly, and annual reporting while ensuring data accuracy and confidentiality.
• Coordinate meetings, appointments, facility tours, employee events, and related logistics.
• Assist with employee engagement initiatives, recognition programs, attendance tracking, and internal communications.
• Support operational activities including inventory counts, shipping record reconciliation, safety administration, and process improvement efforts.

Qualifications

• High school diploma or equivalent required with previous administrative, data entry, or office support experience preferred.
• Strong Microsoft Office skills with emphasis on Excel, PowerPoint, and Teams.
• SAP experience highly preferred.
• Excellent organizational, multitasking, communication, and interpersonal skills.
• Strong attention to detail, ability to maintain confidentiality, and bilingual English/Spanish skills are a plus.
• Medical Plan
• Vision/Eyewear plan
• IL Paid Leave Hours
• 401k
• Life insurance
• Short-term disability