Administrative Assistant - Hybrid Role with Growth

Ad-West Realty Services; Bellevue (WA); Hybrid; USD 32,000 - 37,000; Part time

Benefits offered by this job

Two weeks vacation accrued

Sick leave accrued

13 company-paid holidays

401(k) with company match up to 4%

Hybrid - 2 days in office, 3 days from

Job summary

Ad-West Realty Services, Inc. is a professional, full-service property management company that has managed affordable housing communities since 1986.

This hybrid role supports the corporate office from Bellevue, WA, combining office days and remote work. You will assist multiple departments with day-to-day administrative tasks, learn property management basics, and grow into a more advanced administrative role over time.

Qualifications

• Basic computer skills and comfort with Office 365 (Word, Excel, Outlook).
• Accurate data entry and document handling, with strong attention to detail.
• Strong organizational skills and ability to manage multiple tasks.
• Willingness to learn Notion and RealPage with training.
• Excellent communication and teamwork.

Responsibilities

• Process administrative requests from multiple departments.
• Prepare legal notices using various templates.
• Oversee incoming and outgoing mail.
• Assemble and distribute the monthly financial reports.
• Organize inventory and order supplies for the corporate office.
• Prepare monthly reimbursement invoices and distribute them to applicable team members.
• Support audit and budget preparation by collecting requested items, organizing trackers, and maintaining checklists.
• Support renewals and organization of management documents, including tracking expiration dates and updating files.
• Manage management fees and deposits, ensuring accurate documentation and timely follow up.
• Maintain and update property records and management documents in Notion and SharePoint.
• Provide general administrative support to the accounting and property management teams (scheduling, document prep, data entry, and follow up).
• Assist the Administrative Manager with special projects.

Skills

Office 365

Notion

RealPage

Data entry

Document handling

Organization

Communication

Teamwork

Tools

Notion

RealPage

Job description

Ad-West Realty Services, Inc. is a professional, full-service property management company that has managed affordable housing communities since 1986.

This hybrid role supports the corporate office from Bellevue, WA, combining office days and remote work. You will assist multiple departments with day-to-day administrative tasks, learn property management basics, and grow into a more advanced administrative role over time.