Administrative Assistant — HR & Programs Support

University of California - Riverside; Riverside (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

The Administrative Assistant role at University of California - Riverside provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine (SOM) HR Directors and HR/Payroll department. The position represents the SOM with professionalism and discretion.

Responsibilities include managing calendars, briefing leaders with background materials, preparing agendas, taking minutes, and

Qualifications

• Experience coordinating calendars and meetings for executives.
• Ability to prepare agendas and take minutes.
• Maintain confidential information with discretion.
• Support HR and payroll operations transactions.

Responsibilities

• Manage calendars and ensure briefing materials are ready.
• Prepare and distribute meeting agendas; record highlights.
• Attend meetings and track action items; follow up as needed.
• Maintain electronic and hard copy filing systems.
• Develop office policies to improve efficiency.
• Represent SOM committees and work groups and coordinate events.

Skills

Calendar management

Meeting coordination

Meeting minutes

Confidentiality

HR/Payroll operations

Administrative coordination

Job description

The Administrative Assistant role at University of California - Riverside provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine (SOM) HR Directors and HR/Payroll department. The position represents the SOM with professionalism and discretion.

Responsibilities include managing calendars, briefing leaders with background materials, preparing agendas, taking minutes, and