Administrative Assistant- SOM HR

University of California - Riverside; Oakland (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California - Riverside is seeking an Administrative Assistant to provide coordination and programmatic support across the School of Medicine HR Directors and HR/Payroll teams. The role manages calendars, prepares agendas, records minutes, and supports confidential HR/payroll tasks.

It requires tact, judgment, and the ability to brief leaders with relevant background materials. The salary range spans from $64,352.16 to $92,206.08 annually, with up to $77,297.76 within the scale.

Qualifications

• Experience coordinating schedules for senior leaders.
• Ability to manage confidential information with discretion.
• Familiarity with HR/payroll operations and university policies.

Responsibilities

• Manage calendars and briefing materials for designated leaders.
• Prepare and distribute meeting agendas and record minutes.
• Track action items and follow up as needed.
• Maintain electronic and hard copy filing systems.
• Assist with HR and Payroll transactions and related tasks.
• Maintain confidentiality at all times.

Skills

Administrative coordination

Calendar management

Confidentiality

HR/Payroll knowledge

Meeting minutes

Tools

Microsoft Office

Job description

The Administrative Assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine (SOM) HR Directors and HR/Payroll department. Represents the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the principal's business. Strategize and advise in university communications, meetings/travel schedules, campus, and community events, etc. regarding the leader's role as it applies to each situation. As a representative on SOM committees and work groups, prepare and distribute agendas, attend and participate in meetings, record highlights in the form of meeting minutes, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate office policies and procedures to achieve maximum efficiency. This role will also involve assisting with a variety of HR and Payroll Operation transactions. Must always maintain confidentiality.

The full salary range for this position is $64,352.16 - $92,206.08 annually. However, the pay scale for this position is up to $77,297.76 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.