Administrative Assistant- SOM HR

University of California - Riverside; Riverside (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

The Administrative Assistant role at University of California - Riverside provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine (SOM) HR Directors and HR/Payroll department. The position represents the SOM with professionalism and discretion.

Responsibilities include managing calendars, briefing leaders with background materials, preparing agendas, taking minutes, and

Qualifications

• Experience coordinating calendars and meetings for executives.
• Ability to prepare agendas and take minutes.
• Maintain confidential information with discretion.
• Support HR and payroll operations transactions.

Responsibilities

• Manage calendars and ensure briefing materials are ready.
• Prepare and distribute meeting agendas; record highlights.
• Attend meetings and track action items; follow up as needed.
• Maintain electronic and hard copy filing systems.
• Develop office policies to improve efficiency.
• Represent SOM committees and work groups and coordinate events.

Skills

Calendar management

Meeting coordination

Meeting minutes

Confidentiality

HR/Payroll operations

Administrative coordination

Job description

The Administrative Assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine (SOM) HR Directors and HR/Payroll department. Represents the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the principal's business. Strategize and advise in university communications, meetings/travel schedules, campus, and community events, etc. regarding the leader's role as it applies to each situation. As a representative on SOM committees and work groups, prepare and distribute agendas, attend and participate in meetings, record highlights in the form of meeting minutes, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate office policies and procedures to achieve maximum efficiency. This role will also involve assisting with a variety of HR and Payroll Operation transactions. Must always maintain confidentiality.

The full salary range for this position is $64,352.16 - $92,206.08 annually. However, the pay scale for this position is up to $77,297.76 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.