Administrative & HR Operations Coordinator

University of California - Riverside; Oakland (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

University of California - Riverside is seeking an Administrative Assistant to provide coordination and programmatic support across the School of Medicine HR Directors and HR/Payroll teams. The role manages calendars, prepares agendas, records minutes, and supports confidential HR/payroll tasks.

It requires tact, judgment, and the ability to brief leaders with relevant background materials. The salary range spans from $64,352.16 to $92,206.08 annually, with up to $77,297.76 within the scale.

Qualifications

• Experience coordinating schedules for senior leaders.
• Ability to manage confidential information with discretion.
• Familiarity with HR/payroll operations and university policies.

Responsibilities

• Manage calendars and briefing materials for designated leaders.
• Prepare and distribute meeting agendas and record minutes.
• Track action items and follow up as needed.
• Maintain electronic and hard copy filing systems.
• Assist with HR and Payroll transactions and related tasks.
• Maintain confidentiality at all times.

Skills

Administrative coordination

Calendar management

Confidentiality

HR/Payroll knowledge

Meeting minutes

Tools

Microsoft Office

Job description

University of California - Riverside is seeking an Administrative Assistant to provide coordination and programmatic support across the School of Medicine HR Directors and HR/Payroll teams. The role manages calendars, prepares agendas, records minutes, and supports confidential HR/payroll tasks.

It requires tact, judgment, and the ability to brief leaders with relevant background materials. The salary range spans from $64,352.16 to $92,206.08 annually, with up to $77,297.76 within the scale.