Administrative Assistant- SOM HR

UCI; Riverside, Northern (CA, KY); Hybrid; USD 64,000 - 92,000; Full time

Job summary

University of California, Riverside is seeking an Administrative Assistant to provide coordination and programmatic support to the SOM Finance and Admin Dept. You will manage calendars, prepare materials, and handle confidential HR-related tasks for senior leaders at the School of Medicine.

The role emphasizes discretion, professional representation of SOM, and efficient office procedures in a dynamic healthcare academic setting.

Qualifications

• Administrative coordination experience preferred
• Strong organizational skills
• Ability to handle confidential information

Responsibilities

• Coordinate calendars and schedules for SOM leadership
• Prepare and distribute meeting agendas and minutes
• Maintain filing systems and retrieve background materials
• Assist with HR and Payroll operations and processes, ensuring accuracy and compliance

Job description

Priority Application Deadline: 10/08/2026

Overview

Job ID 38053682 Category Administrative Organization School of Medicine Department SOM Finance and Admin Dept Location Main Campus - UCR Salary $64,352 - $92,206 Date Posted September 24, 2026 Application Deadline Open Until Filled Schedule 8AM - 5PM Full/Part Time Fulltime(100%) Level of Supervision General Direction Personnel Program Code Professional & Support Staff Other Information Qualifies for Employee Referral Bonus: No UC Internal Job: No

Position Information

The Administrative Assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine (SOM) HR Directors and HR/Payroll department. Represents the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the principal's business. Strategize and advise in university communications, meetings/travel schedules, campus, and community events, etc. regarding the leader's role as it applies to each situation. As a representative on SOM committees and work groups, prepare and distribute agendas, attend and participate in meetings, record highlights in the form of meeting minutes, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate office policies and procedures to achieve maximum efficiency. This role will also involve assisting with a variety of HR and Payroll Operation transactions. Must always maintain confidentiality. The full salary range for this position is $64,352.16 - $92,206.08 annually. However, the pay scale for this position is up to $77,297.76 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.