Administrative Assistant

Express Employment Professionals - Cincinnati East; Santa Ana (CA); On-site; USD 29,000 - 33,000; Full time

Job summary

Express Employment Professionals - Cincinnati East in Santa Ana, CA is seeking an Administrative Assistant to support daily office operations, scheduling, correspondence, filing, and data entry while assisting customers and creating orders.

The role requires a high school diploma, 1–2 years of administrative experience, and bilingual English/Spanish. Proficiency in Word, Excel, Gmail, and Google Sheets, with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative or office support experience.
• Bilingual English/Spanish.
• Proficiency in Microsoft Word and Excel, Gmail, and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and work independently with minimal supervision.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for staff and management
• Order and manage office supplies and coordinate with vendors as needed
• Support general office management and team operations
• Answer and direct phone calls, emails, and in-person inquiries professionally
• Provide customer support and create orders
• Prepare, edit, and distribute correspondence, reports, and other documents
• Maintain organized physical and digital filing systems
• Maintain confidentiality of sensitive information

Skills

Bilingual English/Spanish

Strong communication skills

Organization & multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Gmail

Google Sheets

Job description

Administrative Assistant

Santa Ana, CA | $21.00–$24.00/hr DOE

Monday–Friday | 8:30 AM–5:00 PM

Be the person who keeps the office moving. An company in thefood industry is seeking an organized and dependable Administrative Assistant to provide essential clerical and organizational support across daily office operations. This role combines traditional administrative responsibilities—scheduling, correspondence, filing, and data entry with customer support and order creation.

Administrative Assistant Responsibilities:

Office & Schedule Coordination

• Manage calendars, schedule meetings, and coordinate appointments for staff and management
• Order and manage office supplies and coordinate with vendors as needed
• Support general office management and team operations

Communication & Customer Support

• Answer and direct phone calls, emails, and in-person inquiries professionally
• Provide customer support and create orders
• Prepare, edit, and distribute correspondence, reports, and other documents

Records & Data

• Maintain organized physical and digital filing systems
• Ensure accurate record-keeping
• Perform data entry and maintain databases with a high degree of accuracy
• Maintain confidentiality of sensitive information

Administrative Assistant Requirements:

• High school diploma or equivalent
• 1–2 years of administrative or office support experience
• Bilingual English/Spanish
• Proficiency in Microsoft Word and Excel, Gmail, and Google Sheets
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask, prioritize, and work independently with minimal supervision
• Professional demeanor and strong customer service orientation
• Ability to maintain confidentiality of sensitive information

Bring your administrative experience, organization, and customer service skills to your next opportunity.