Administrative Assistant

Ultimate Staffing; Atwater (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in California. This role provides comprehensive administrative support to HR and accounting while maintaining smooth daily operations.

The ideal candidate is bilingual in Spanish and English, proficient with Microsoft Excel, and highly organized with strong customer service skills to handle a fast-paced environment.

Qualifications

• Bilingual in Spanish and English with strong communication skills.
• Proficiency in Microsoft Excel and general computer skills.
• Excellent organizational skills with a keen attention to detail.
• Strong customer service skills and a professional demeanor.
• Ability to multitask and manage time effectively in a fast-paced environment.

Responsibilities

• Act as the primary receptionist, handling incoming calls and greeting visitors.
• Provide administrative support to HR and accounting departments, assisting with various tasks as needed.
• Deliver exceptional customer service, addressing inquiries and providing assistance to both internal and external clients.
• Utilize Excel skills to maintain and organize departmental data effectively.
• Facilitate communication and coordination between departments, ensuring efficient workflow and information sharing.
• Maintain a well-organized and welcoming reception area.
• Assist with special projects and additional tasks as assigned by supervisors.

Skills

Bilingual Spanish/English

Excel proficiency

Organizational skills

Customer service

Multitasking

Tools

Microsoft Excel

Job description

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in California. This role is essential in providing comprehensive administrative support to the HR and accounting departments while ensuring smooth daily operations.

Responsibilities

• Act as the primary receptionist, handling incoming calls and greeting visitors with professionalism and warmth.
• Provide administrative support to HR and accounting departments, assisting with various tasks as needed.
• Deliver exceptional customer service, addressing inquiries and providing assistance to both internal and external clients.
• Utilize Excel skills to maintain and organize departmental data effectively.
• Facilitate communication and coordination between departments, ensuring efficient workflow and information sharing.
• Maintain a well-organized and welcoming reception area.
• Assist with special projects and additional tasks as assigned by supervisors.

Qualifications

• Bilingual in Spanish, with strong communication skills in both English and Spanish.
• Proficiency in Microsoft Excel and general computer skills.
• Excellent organizational skills with a keen attention to detail.
• Strong customer service skills and a professional demeanor.
• Ability to multitask and manage time effectively in a fast-paced environment.

Required Work Hours

Monday to Friday, during standard business hours.

Benefits

Competitive pay starting at $22 per hour.

Additional Details

The position offers an opportunity to work in a dynamic environment with a supportive team, where bilingual skills in Spanish are highly valued.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.