Administrative Assistant — Hospital Calendar & Support

HCA Healthcare, Inc.; Brooksville (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) Plan with match

Tuition assistance

Paid time off

Life insurance

Job summary

HCA Florida Oak Hill Hospital is seeking an Administrative Assistant to provide diversified clerical support to executives and staff. You will manage calendars, greet guests, handle phones, arrange travel, and schedule meetings while coordinating communications across the department.

The role requires strong organizational skills, confidentiality, and the ability to multi-task in a fast-paced hospital environment. Excellent interpersonal communication and teamwork are essential.

Qualifications

• 3–7 years of clerical or administrative experience required.
• Ability to handle confidential information appropriately.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• High degree of flexibility and strong organizational skills.
• Good interpersonal and communication skills.
• Ability to multitask and work independently with minimal supervision.
• Detail oriented and able to initiate tasks.
• Team player with cross-department collaboration.

Responsibilities

• Manage Outlook calendar for executives and staff.
• Greet guests and answer phones professionally.
• Make travel arrangements and schedule meetings.
• Coordinate communications within the team via phone, email, and intranet.
• Prepare documents and maintain records; manage supplies and equipment.
• Organize meetings including logistics for outside locations and meals.

Skills

Detail oriented

Multitask handling

Excellent communication

Customer service

Interpersonal skills

Education

High School Graduate/Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

HCA Florida Oak Hill Hospital is seeking an Administrative Assistant to provide diversified clerical support to executives and staff. You will manage calendars, greet guests, handle phones, arrange travel, and schedule meetings while coordinating communications across the department.

The role requires strong organizational skills, confidentiality, and the ability to multi-task in a fast-paced hospital environment. Excellent interpersonal communication and teamwork are essential.