Administrative Assistant

HCA Healthcare, Inc.; Brooksville (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) Plan with match

Tuition assistance

Paid time off

Life insurance

Job summary

HCA Florida Oak Hill Hospital is seeking an Administrative Assistant to provide diversified clerical support to executives and staff. You will manage calendars, greet guests, handle phones, arrange travel, and schedule meetings while coordinating communications across the department.

The role requires strong organizational skills, confidentiality, and the ability to multi-task in a fast-paced hospital environment. Excellent interpersonal communication and teamwork are essential.

Qualifications

• 3–7 years of clerical or administrative experience required.
• Ability to handle confidential information appropriately.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• High degree of flexibility and strong organizational skills.
• Good interpersonal and communication skills.
• Ability to multitask and work independently with minimal supervision.
• Detail oriented and able to initiate tasks.
• Team player with cross-department collaboration.

Responsibilities

• Manage Outlook calendar for executives and staff.
• Greet guests and answer phones professionally.
• Make travel arrangements and schedule meetings.
• Coordinate communications within the team via phone, email, and intranet.
• Prepare documents and maintain records; manage supplies and equipment.
• Organize meetings including logistics for outside locations and meals.

Skills

Detail oriented

Multitask handling

Excellent communication

Customer service

Interpersonal skills

Education

High School Graduate/Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Position Shift/Hours: Mon-Fri (8am-5pm)

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Administrative Assistant with HCA Florida Oak Hill Hospital you can be a part of an organization that is devoted to giving back!

Job Summary and Qualifications

Performs diversified clerical duties for executives, management, and staff within the Hospital while maintaining a professional environment. This includes Outlook calendar management, greeting guests, answering phones, making travel arrangements, planning, and scheduling meetings, consolidating status reports, and other projects as needed. Teamwork and organizational skills are essential. Provide administrative support to the department including document preparation and record management. Manages individual and group scheduling needs. Coordinates communication flow within the team and the department via telephone, email, and intranet. Maintains supplies and equipment to meet team needs. Displays extraordinary customer service skills in person, telephone, and written communications. Manage special projects as identified through the initiative. Organize and coordinate small and large meetings with various degrees of complexity (outside location, travel, food, and logistics) Ability to manage multiple projects with multiple owners at one time.

Qualifications:

Position Shift/Hours: Mon-Fri (8am-5pm)

• High School Graduate/Equivalent with 3-7 years of experience.
• Ability to handle confidential information appropriately.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• High degree of flexibility is required.
• Good interpersonal skills.
• Good organizational skills.
• Ability to multi-task and work independently with minimum supervision.
• Detail oriented.
• Ability to effectively communicate.
• Tasks initiative.
• Ability to work and participate in a team environment within and across departments.

Benefits

HCA Florida Oak Hill Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

HCA Florida Oak Hill Hospital is a 350-bed facility offering a range of services. Oak Hill Hospital is proud to be a Primary Stroke Center certified by The Joint Commission. We are the areas second largest private employer and offer the areas only Pediatric ER as well as the only open heart program in Hernando county. Our reputation as one of the areas premier employers is due, in no small part, to the environment created by the dedicated people that chose to build their career with us. Our organization includes superb medical staff, innovative services, and a dedicated team of talented colleagues. We are located on Floridas Nature Coast in a great community to raise a family. Join us and see why were excited to be in one of Floridas fastest growing counties. We believe excellent people make excellence happen. If this sounds like the type of meaningful work youd like to be a part of, we hope youll consider our careers at Oak Hill Hospital.

HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.