Executive Office Manager: Calendar & Board Liaison

HCA Healthcare, Inc.; Gainesville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) plan with match

Tuition assistance

Paid time off

Job summary

HCA Florida North Florida Hospital is seeking an experienced Executive Office Manager to support the President/CEO, COO and CMO, coordinating calendars, meetings, travel and direct reports across the administrative suite.

You will exercise discretion, maintain confidentiality and act as a professional representative. The role includes staff interviews, training, and ensuring smooth daily operations for the executive team.

Qualifications

• Notary Public credential.
• High School Diploma or GED; Associate/Bachelor in Office Administration or equivalent experience preferred.
• Ten years of high-level executive assistant experience, preferably in healthcare.

Responsibilities

• Screen calls and manage correspondence and visitors for executives.
• Maintain executive calendars, coordinate meetings and travel arrangements.
• Coordinate departmental staff meetings and performance evaluations.
• Assist with interviewing, hiring and training of Administrative staff and oversee workflow of direct reports.
• Prepare executive expense reports and reconcile purchasing card activity.

Skills

Notary Public

Executive support

Education

Bachelor or Associate in Office Admin or equivalent

Tools

Kronos

CONCUR

Job description

HCA Florida North Florida Hospital is seeking an experienced Executive Office Manager to support the President/CEO, COO and CMO, coordinating calendars, meetings, travel and direct reports across the administrative suite.

You will exercise discretion, maintain confidentiality and act as a professional representative. The role includes staff interviews, training, and ensuring smooth daily operations for the executive team.