Administrative Assistant-Hematology

Ohio State University; Columbus (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

The Ohio State University’s Hematology division is seeking an Administrative Assistant to support faculty and programs within Internal Medicine. The role manages calendars, coordinates meetings and events, and assists with grant applications, manuscripts, and research reports.

It also handles travel arrangements, correspondence, and liaison tasks across staff and external partners. The position is based in James Outpatient Care and requires strong communication skills, organization, and the

Qualifications

• Six months experience in customer service or communications, including researching, analyzing and interpreting information.
• Three months experience in budgeting.
• Background check required.
• A pre-employment drug screen or physical may be required.

Responsibilities

• Coordinate and maintain appointment calendars; schedules and coordinates meetings and events.
• Attend and record minutes; transcribe and distribute meeting records.

Skills

Customer service

Communications

Researching information

Job description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail] . If you have questions while submitting an application, please review these frequently asked questions .Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.Job Title:Administrative Assistant-HematologyDepartment:Medicine | IM HematologyAdministrative Assistant within the Division of Hematology in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.Minimum Education/Experience Requirements:Per Classified Civil Service Specs Or an equivalent combination of education and experience.Required Qualifications:Six months experience (600 hrs. course work or training) in customer service or communications, including researching, analyzing and interpreting information; three months experience (300 hrs. course work) in budgeting. Requires successful completion of a background check. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.Function: Business Operations and PlanningSubfunction: Administrative AssistanceCareer Band: Individual Contributor Series-TechnicalCareer Level: T2Additional Information:Location:James Outpatient Care (1043)Position Type:RegularScheduled Hours:40Shift:First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .The university is an equal opportunity employer, including veterans and disability.