Administrative Assistant-Hematology

Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Ohio State University Wexner Medical Center is seeking an Administrative Assistant within the Division of Hematology in the Department of Internal Medicine. You will perform a broad range of administrative and secretarial tasks in support of patient care, academic and research missions.

Responsibilities include coordinating calendars, scheduling meetings and events, and handling travel logistics. The role also involves taking minutes, transcribing records, drafting correspondence, assisting with

Qualifications

• Six months experience in customer service or communications.
• Three months experience in budgeting.
• Background check and pre-employment physical may be required.
• Experience supporting faculty, staff or investigators is a plus.

Responsibilities

• Coordinate calendars and schedule meetings, conferences, and events.
• Attend and record minutes of meetings; transcribe and distribute records.
• Arrange national and international travel and lodging; track receipts and reimburse expenses.
• Assist with grant applications, manuscripts, and research reports; support credentialing and promotion documents.
• Update CVs and CME documentation; liaise with faculty, staff, investigators and external stakeholders.

Skills

Customer service

Communication

Budgeting

Administrative support

Education

Equivalent combination of education and experience

Tools

Microsoft Office

Scheduling software

Job description

Administrative Assistant within the Division of Hematology in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education/Experience Requirements:

Per Classified Civil Service Specs Or an equivalent combination of education and experience.

Required Qualifications:

Six months experience (600 hrs. course work or training) in customer service or communications, including researching, analyzing and interpreting information; three months experience (300 hrs. course work) in budgeting. Requires successful completion of a background check. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Function: Business Operations and Planning

Subfunction: Administrative Assistance

Career Band: Individual Contributor Series-Technical

Career Level: T2

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.