Administration Assistant-General Internal Medicine

Ohio State University; Columbus, Northern (OH, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

The Ohio State University is seeking an Administration Assistant for General Internal Medicine. The role provides essential administration and program support to the Division of General Internal Medicine and collaborates with the division leadership and research center manager.

You will coordinate calendars, arrange travel, draft correspondence, assist with grant documentation, and maintain files while handling confidential matters with discretion.

Responsibilities

• Coordinate and maintain appointment calendars; schedule meetings, conferences, educational programs, and events, including logistics; attend and record minutes.
• Manage purchasing and arrange national and international travel and lodging; track reimbursements.
• Draft and prepare correspondence; prepare reports, tables, and slides for presentations.
• Assist with preparation of grant documentation, letters of support, manuscripts, and research reports.
• Support credentialing and promotion & tenure documents; update faculty CVs.
• Monitor financial balances for CME and start up; maintain programmatic files and respond to inquiries.
• Serve as liaison for faculty, staff, investigators, administration, and external collaborators.
• Handle confidential matters professionally and perform related duties as assigned.

Job description

## Administration Assistant-General Internal MedicineApplylocations: OSU Health Plantime type: Full timeposted on: Posted Yesterdayjob requisition id: R150291Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Administration Assistant-General Internal Medicine## Department:Medicine | IM General Internal MedicineThe Research Administrative Assistant provides essential Administration and programmatic support to the Division of General Internal Medicine in the Department of Internal Medicine; Works autonomously and independently to perform a variety of administrative tasks and supporting and reporting to the Research Center Manager, represents the research manager at stakeholder meetings when they are unable to be present. Alongside the research center manager works directly with the division research director and division leadership.**Key Responsibilities: Administration Operations:*** Coordinate and maintains appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records* Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday* Drafts and prepare correspondence; prepare reports, tables, and slides for presentations.* Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports* Assist faculty with preparation of credentialing and promotion & tenure documents;* Update faculty CV (curriculum vitae)* Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up* Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files* Serve as the initial point of inquiries related to departmental policy and procedures* Handles confidential matters professionally and appropriately.* Perform related and/or additional job duties as assigned by direct supervisor## Additional Information:## Location:Ackerman Rd, 700 (0921)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.