Administrative Assistant, Heart & Vascular Institute, Full Time, Day

Valley Medical Services Inc; Paramus (NJ); On-site; USD 35,000 - 44,000; Full time

Benefits offered by this job

Medical/Prescription, Dental & Vision

Group Term Life Insurance and AD&D

Flexible Spending Accounts and Commut.

Supplemental Voluntary Benefits

6 Paid Holidays, PTO, Wellness Time

Retirement Plan

Tuition Assistance

Employee Assistance Program (EAP)

LifeStyles Fitness Center Discount

Day Care Discounts

Job summary

Valley Health System in Paramus, NJ is seeking an organized administrative assistant to support the Director of Patient Experience and Care Center Managers. This role maintains departmental databases, records and documentation, and contributes to budgeting and reporting.

The ideal candidate has a high school diploma with an associate degree or secretarial certification, strong Excel/Word skills, and the ability to work independently while collaborating with a team; confidentiality is essential.

Qualifications

• High school diploma or equivalent; associate degree or secretarial certification preferred.
• Previous business office experience required.
• Proficient in Excel and Microsoft Word; familiar with Windows environment.
• Strong problem solving, analytical and organizational skills.
• Effective written and oral communication; customer service oriented.
• Ability to work independently and in a team; handle interruptions; maintain confidentiality.

Responsibilities

• Provide administrative and secretarial support to the Director of Patient Experience and Care Center Managers.
• Maintain departmental databases, records, files, and documentation.
• Prepare annual operating budgets and detailed monthly reports and analyses for management.
• Assist with monitoring hospital operations as needed.

Skills

Problem solving

Analytical

Organizational skills

Communication

Customer service

Independence

Teamwork

Confidentiality

Education

Associate degree in Business Administration

Tools

Excel

Microsoft Word

PowerPoint

Job description

Position Summary

To provide administrative and secretarial support to the Director of Patient Experience and Care Center Managers, Department and staff and maintain departmental databases, records, files, and documentation preparation of annual operating budgets along with detailed monthly reports and analysis needed for Management to monitor hospital operations.

Education

High school diploma or equivalent with an associate's degree in business administration, Secretarial Science, or related field or certification from a secretarial school.

Experience

Previous business office experience required.

Skills

Proficient in Excel and familiar with Windows environment. Proficient with Microsoft Word, and PowerPoint or graphics software. Good problem solving, analytical and organizational skills required. Ability to communicate effectively (oral and in writing). Ability to effectively interact with customers to meet their needs. Ability to work independently with minimal direct supervision and cooperatively in a team environment. Ability to handle frequent interruptions and adapt to changes in workload and work schedule. Ability to set priorities, make effective decisions, and respond quickly to customer's needs. Uses discretion in confidential matters and maintains confidentiality as required.

Job Location

The Valley Hospital-Paramus

Shift

Day (United States of America)

Benefits

• Medical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)
• Group Term Life Insurance and AD&D(Full Time Employees)
• Flexible Spending Accounts and Commuter Benefit Plans
• Supplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
• 6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
• Retirement Plan
• Tuition Assistance
• Employee Assistance Program (EAP)
• Valley Health LifeStyles Fitness Center Membership Discount
• Day Care Discounts for Various Daycare Facilities

Salary

Joining Valley Health System means becoming part of a dedicated team that values the highest quality of care in a supportive environment. In our commitment to high performance and reliability, we encourage and recognize exceptional individual performance through our industry leading compensation practices including a starting salary and benefits in accordance with your role, experience, education, and licensure. Actual individual salaries vary depending on these factors. The salary listed does not include other forms of compensation or benefits.Pay Range: $25.37 - $31.71 (per hour)

EEO Statement

Valley Health System does not discriminate on the basis of ancestry, age, atypical hereditary cellular or blood trait, civil union status, color, creed, disability, domestic partnership, gender, gender identity or expression, familial status, genetic information, liability for service in the Armed Forces of the United States, marital status, medical condition or illness, mental or physical handicap, national origin, nationality, perceived disability, pregnancy, race, refusal to submit to genetic testing or make available results of such tests, religion, sex, sexual orientation, veteran’s status or any other protected basis, in accordance with all applicable Federal, State and Local laws. This applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment.