Administrative Assistant, Heart & Vascular Institute, Full Time, Day

Valley Health System (New Jersey); Paramus (NJ); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical/Prescription

Dental & Vision Discount Program

Group Term Life Insurance and AD&D

Flexible Spending Accounts and Commute

Disability insurance

Supplemental voluntary benefits

6 Paid Holidays

Paid Time Off

Wellness Time Off

Retirement Plan

Tuition Assistance

Employee Assistance Program (EAP)

Fitness Center Membership Discount

Day Care Discounts

Job summary

The Valley Hospital-Paramus seeks an administrative assistant to provide secretarial support to the Director of Patient Experience and Care Center Managers. You will maintain departmental databases, prepare annual operating budgets, and generate monthly reports for management to monitor hospital operations.

Candidates should have a high school diploma (or equivalent) with an associate's degree or secretarial certification, and prior business office experience.

Qualifications

• High school diploma or equivalent; associate's degree or secretarial coursework preferred.
• Previous business office experience required.
• Strong Excel proficiency and Windows familiarity.

Responsibilities

• Provide administrative and secretarial support to the Director of Patient Experience and Care Center Managers, Department and staff.
• Maintain departmental databases, records, files, and documentation preparation of annual operating budgets along with detailed monthly reports and analysis needed for Management to monitor hospital operations.
• Collaborate with staff to ensure confidentiality and handle sensitive information with discretion.
• Adapt to workload changes and manage priorities effectively.

Skills

Excel

Microsoft Word

PowerPoint

Windows OS

Analytical skills

Communication skills

Organizational skills

Education

High school diploma or equivalent

Associate's degree in business administration

Secretarial Science

Secretarial school certification

Tools

MS Office Suite

Graphic software

Job description

Position SummaryTo provide administrative and secretarial support to the Director of Patient Experience and Care Center Managers, Department and staff and maintain departmental databases, records, files, and documentation preparation of annual operating budgets along with detailed monthly reports and analysis needed for Management to monitor hospital operations.EducationHigh school diploma or equivalent with an associate's degree in business administration, Secretarial Science, or related field or certification from a secretarial school.ExperiencePrevious business office experience required.SkillsProficient in Excel and familiar with Windows environment. Proficient with Microsoft Word, and PowerPoint or graphics software. Good problem solving, analytical and organizational skills required. Ability to communicate effectively (oral and in writing). Ability to effectively interact with customers to meet their needs. Ability to work independently with minimal direct supervision and cooperatively in a team environment. Ability to handle frequent interruptions and adapt to changes in workload and work schedule. Ability to set priorities, make effective decisions, and respond quickly to customer's needs. Uses discretion in confidential matters and maintains confidentiality as required.Job LocationThe Valley Hospital-ParamusShiftDay (United States of America)BenefitsMedical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)Group Term Life Insurance and AD&D(Full Time Employees)Flexible Spending Accounts and Commuter Benefit PlansSupplemental Voluntary Benefits ( e.g. Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended IllnessRetirement PlanTuition AssistanceEmployee Assistance Program (EAP)Valley Health LifeStyles Fitness Center Membership DiscountDay Care Discounts for Various Daycare FacilitiesSalaryJoining Valley Health System means becoming part of a dedicated team that values the highest quality of care in a supportive environment. In our commitment to high performance and reliability, we encourage and recognize exceptional individual performance through our industry leading compensation practices including a starting salary and benefits in accordance with your role, experience, education, and licensure. Actual individual salaries vary depending on these factors. The salary listed does not include other forms of compensation or benefits.Pay Range: $25.37 - $31.71 (per hour)EEO StatementValley Health System does not discriminate on the basis of ancestry, age, atypical hereditary cellular or blood trait, civil union status, color, creed, disability, domestic partnership, gender, gender identity or expression, familial status, genetic information, liability for service in the Armed Forces of the United States, marital status, medical condition or illness, mental or physical handicap, national origin, nationality, perceived disability, pregnancy, race, refusal to submit to genetic testing or make available results of such tests, religion, sex, sexual orientation, veteran’s status or any other protected basis, in accordance with all applicable Federal, State and Local laws. This applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment.