Administrative Assistant – Healthy Families & Community Programs

CAMBA; New York (NY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer 0

Paid time off (vacation, personal, and

Paid holidays

Job summary

CAMBA's Administrative Assistant role in Brooklyn, NY supports the MIH Department by welcoming visitors, answering questions, and coordinating meetings. You will manage data entry in the Healthy Families NY system, handle inquiries, and maintain confidential information with care.

The position requires a high school diploma, strong MS Office skills, and experience with databases. It includes a full-time schedule, competitive benefits, and opportunities to assist senior staff in daily operations.

Qualifications

• Proficient experience using Microsoft Office software and knowledge of databases.

Responsibilities

• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the MIH Department and the organization (i.e.-address, fax #, directions, etc.).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record and distribute minutes of meetings.
• Enter data into Healthy Families New York management information system.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Provide purchasing/procurement support in KissFlow (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office and program supplies.
• Conduct mail pick ups and/or deliveries.
• May coordinate, plan and participate in special events.
• May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
• May arrange and coordinate travel schedules and reservations and prepare travel vouchers.
• Maintain professional relationships with clients and maintain client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Tasks may be modified, expanded and/or assigned over time.

Skills

Microsoft Office

Databases

Education

High School diploma or GED

Job description

CAMBA's Administrative Assistant role in Brooklyn, NY supports the MIH Department by welcoming visitors, answering questions, and coordinating meetings. You will manage data entry in the Healthy Families NY system, handle inquiries, and maintain confidential information with care.

The position requires a high school diploma, strong MS Office skills, and experience with databases. It includes a full-time schedule, competitive benefits, and opportunities to assist senior staff in daily operations.