Program Assistant, HomeBase Brooklyn

CAMBA, Inc.; New York (NY); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer-m

Paid time off

Paid holidays

Job summary

CAMBA Inc. is seeking a Program Assistant to support the HomeBase initiative in Brooklyn. The role involves opening and preparing the office, answering inquiries, guiding clients, and coordinating daily administrative tasks to ensure smooth operations.

Top candidates will have a High School Diploma or GED and demonstrate reliable, confidential handling of information while supporting various CAMBA sites as needed.

Qualifications

• Must have basic math skills to complete maintenance tasks.
• Ability to comprehend written and oral work orders.

Responsibilities

• Open the office and prepare it for CAMBA employees and visitors.
• Answer calls and provide information about the organization (address, directions, etc.).
• Direct clients and walk-ins to sign-in sheets upon entry.
• Maintain office supplies and manage inventory, purchasing records, and vendor relations.
• Perform general maintenance and cleaning duties as needed.
• Coordinate staff mail boxes and handle mail/pickups to CAMBA locations.
• Copy, file and organize correspondence and documents weekly.
• Travel to CAMBA sites or client homes as needed.

Education

High School Diploma or GED

Job description

Who We Are:CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports, they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach over 72,000 individuals and families, including almost 13,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Homelessness Prevention Initiative (HomeBase) is a CAMBA program that provides case management and essential services to at-risk individuals and families in Brooklyn and Staten Island to prevent homelessness. Individuals and families receive services that help them overcome problems with public benefits, housing, education, health care and other issues that could impede their ability to maintain stable households.

Position: Program Assistant
Reports To: Program Director
Location: 1117 Eastern Parkway, Brooklyn, NY 11213

What The Program AssistantDoes:

• Responsible for opening the office and preparing it for CAMBA employees and visitors
• Answer telephone and provide callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.).
• Direct clients and walk-ins to proper sign in-sheets when entering the office.
• Monitor, troubleshoot, and track all office equipment maintenance issues including fax machine and phone line. Order, receive, track, store and distribute office supplies. Maintain inventory and ensure security of supplies. Assist with keeping records in regards to purchasing, vendors and purchasing groups, and trouble shoot any issues.
• Perform general maintenance duties including mopping, sweeping, polishing floors, disposing of trash, consolidating for pickup, cleaning bathrooms, dusting furniture and equipment, replacing lightbulbs, painting, other facility repairs as needed.
• Coordinate and assign staff mail boxes as needed.
• Messenger responsibilities including mail/check pick-ups from various locations (main office, HRA, Legal offices and other CAMBA Locations) and/or deliveries.
• Copy, collate and file correspondence and various documents weekly.
• Organize and manage filing system, and shred as needed.
• Maintain accurate files of paperwork of all orders (i.e. – copies of Purchase Order forms, Program Request forms and package receipts).
• Travel to other CAMBA sites or client homes as needed.
• Coordinate, plan and participate in special events as needed.
• Other duties as assigned.

What are the Qualifications for the Position:

Education, Licenses and/or Certifications Required:
Sufficient education and technical expertise: to comprehend written and oral instructions (work orders); basic math to accomplish maintenance tasks; and to document accomplished tasks.

Other Requirements:

• Maintain professional relationships with clients and client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.

Preferred Qualifications:
High School Diploma or GED

Compensation: $40,829.20 Annually
When salary ranges are listed, the range would represent the low and high end for the applicable position & program. The salary offered wouldbe based on various factors unique to each program and candidate.This includes but is not limited to experience, education, budget and/or program size, internal equity, skills and other factors that may be required for the position and organization.
Status: Full-time (35 hours per week)
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA and CAMBA Housing Ventures are proud to be an Equal Employment Opportunity Employer. We value a diverse & inclusive workforce and do not discriminate based upon race, religion, color, national origin, gender, gender identity, gender expression, sexual orientation, age, status as a protected veteran, status as an individual with a disability (including pregnancy, childbirth, or related medical conditions), or other applicable legally protected characteristics.

Help New Yorkers in need transform their lives

Each year, CAMBA reaches over 70,000 individuals and families, including over 11,000 youth. Without your support, we cannot continue to create and deliver our programs.