Administrative Assistant, Healthy Families

CAMBA; New York (NY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) retirement plan with employer 0

Paid time off (vacation, personal, and

Paid holidays

Job summary

CAMBA's Administrative Assistant role in Brooklyn, NY supports the MIH Department by welcoming visitors, answering questions, and coordinating meetings. You will manage data entry in the Healthy Families NY system, handle inquiries, and maintain confidential information with care.

The position requires a high school diploma, strong MS Office skills, and experience with databases. It includes a full-time schedule, competitive benefits, and opportunities to assist senior staff in daily operations.

Qualifications

• Proficient experience using Microsoft Office software and knowledge of databases.

Responsibilities

• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the MIH Department and the organization (i.e.-address, fax #, directions, etc.).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record and distribute minutes of meetings.
• Enter data into Healthy Families New York management information system.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Provide purchasing/procurement support in KissFlow (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office and program supplies.
• Conduct mail pick ups and/or deliveries.
• May coordinate, plan and participate in special events.
• May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
• May arrange and coordinate travel schedules and reservations and prepare travel vouchers.
• Maintain professional relationships with clients and maintain client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Tasks may be modified, expanded and/or assigned over time.

Skills

Microsoft Office

Databases

Education

High School diploma or GED

Job description

Who We Are:

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000individuals and families each year at our 100locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Healthy Families

Program offers voluntary home visiting services to pregnant or newly parenting families living in zip codes 11226, 11233, 11218, 11225, 11210, 11238 Brooklyn communities. The Healthy Families CAMBA home visiting program matches parents with knowledgeable and caring workers who provide information and support during pregnancy and early childhood.

Position: Administrative Assistant

Reports To: Program Director

Location: 955 Flatbush Ave, Brooklyn, NY

What Does the Administrative Assistant Do:

• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the MIH Department and the organization (i.e.-address, fax #, directions, etc.).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record and distribute minutes of meetings.
• Enter data into Healthy Families New York management information system.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Provide purchasing/procurement support in KissFlow (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office and program supplies.
• Conduct mail pick ups and/or deliveries.
• May coordinate, plan and participate in special events.
• May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
• May arrange and coordinate travel schedules and reservations and prepare travel vouchers.
• Maintain professional relationships with clients and maintain client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Tasks may be modified, expanded and/or assigned over time.

Education, Licenses and/or Certifications Required:

• High School diploma or GED

Minimum Experiences and Skills Required:

• Proficient experience using Microsoft Office software and knowledge of databases.

Compensation

$40,000 annually

Status:

Full-time

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

Equal Opportunity Statement

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.