Administrative Assistant — Growth, Training & Ownership

Groundworks; Virginia Beach (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay

Ownership opportunities

Training programs

Leadership tracks

Benefits package

Top Workplace culture

Job summary

Groundworks in Virginia Beach, VA is seeking an Administrative Assistant to provide back-office support to sales and operations. The role focuses on accurate data reporting, document coordination, and preparing proposals.

With 1-2 years of admin experience, you will handle COIs, data entry, and onboarding support, while communicating effectively with teams. Groundworks offers competitive pay, ownership opportunities, and a strong culture.

Qualifications

• 1–2 years of administrative support experience, preferably in the construction industry.
• Excellent verbal and written communication.
• Proficient with Excel, Word, PowerPoint, Outlook and Adobe (PDF editing).

Responsibilities

• Coordinate project documents, contracts and COIs.
• Perform data entry for financial and operations reporting.
• Track sales metrics and CRM reporting.
• Assist onboarding and document setup for new hires.
• Maintain digital and physical office documents.
• Prepare and organize proposals and bid documents.
• Write and distribute memos, letters, and forms.
• Support regular reporting and team coordination.

Skills

Excellent communication

Interpersonal skills

Time management

Detail orientation

Customer service

Tools

Excel

Word

PowerPoint

Outlook

Adobe pdf editing

Job description

Groundworks in Virginia Beach, VA is seeking an Administrative Assistant to provide back-office support to sales and operations. The role focuses on accurate data reporting, document coordination, and preparing proposals.

With 1-2 years of admin experience, you will handle COIs, data entry, and onboarding support, while communicating effectively with teams. Groundworks offers competitive pay, ownership opportunities, and a strong culture.