Engineering Admin Assistant - Growth, Benefits & Impact

Nova Engineering and Environmental LLC; United States; On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

Life insurance (employee, spouse and/​

Children

Job summary

NOVA Engineering is seeking an Administrative Assistant to join our Locust Grove, GA office. This role provides general office support and handles clerical tasks, assisting project managers with reports, timesheets, client reporting, invoicing, and more.

The position also supports accounts payable, filing, onboarding, and overall office management. Proficiency in MS Office and familiarity with Deltek/Metafield are preferred, along with strong communication and attention to detail.

Qualifications

• 2+ years of administrative experience, preferably in the engineering or construction industry.
• Vantage Point and Metafield experience strongly preferred.
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA's internal software, including Metafield and Deltek).
• Strong communication skills, both verbal and written.
• Strong attention to detail and ability to check own work.
• Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.
• Valid Driver's License is required.

Responsibilities

• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Maintain departmental files (both hard copy and electronic).
• Assist with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.

Skills

Communication

Attention to detail

Team collaboration

Tools

Microsoft Office

Deltek

Metafield

Vantage Point

Job description

NOVA Engineering is seeking an Administrative Assistant to join our Locust Grove, GA office. This role provides general office support and handles clerical tasks, assisting project managers with reports, timesheets, client reporting, invoicing, and more.

The position also supports accounts payable, filing, onboarding, and overall office management. Proficiency in MS Office and familiarity with Deltek/Metafield are preferred, along with strong communication and attention to detail.