Administrative Assistant — Growth in Operations

Tait & Associates, Inc; Richardson (TX); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Remote option

Hybrid option

In-person work

Health options

401(k) with match

Paid time off

Life insurance

Job summary

TAIT in Richardson, TX is seeking a reliable Administrative Assistant to join our in-office team. This full-time role supports project files, vendor paperwork, invoices, and accounts receivable to keep projects and finances running smoothly.

Applicants should have at least 2 years in a professional office setting, strong MS Office skills, and excellent written and verbal communication. You will balance multiple tasks and collaborate across departments to ensure operational efficiency.

Qualifications

• 2+ years in a professional office environment.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel).
• Clear, professional written and verbal communication skills.
• Proven ability to manage priorities and meet deadlines under pressure.

Responsibilities

• Maintain and organize electronic files and project data.
• Manage document filing via online platforms and systems.
• Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, and reviewing vendor invoices.
• Prepare and send project invoices or upload to client portals.
• Assist with collections and accounts receivable activities, including tracking outstanding invoices.
• Coordinate information between internal departments and external partners.
• Compile large data sets into clear formats and actionable reports.
• Balance multiple administrative tasks in a fast-paced environment.
• Contribute as a dependable team member and work independently.

Skills

Microsoft Office

Clear communication

Time management

Organizational skills

Data handling

Typing speed

Admin experience

Tools

Microsoft Office

Job description

TAIT in Richardson, TX is seeking a reliable Administrative Assistant to join our in-office team. This full-time role supports project files, vendor paperwork, invoices, and accounts receivable to keep projects and finances running smoothly.

Applicants should have at least 2 years in a professional office setting, strong MS Office skills, and excellent written and verbal communication. You will balance multiple tasks and collaborate across departments to ensure operational efficiency.