Administrative Assistant — Fast-Paced, Growth-Focused Role

Tait & Associates, Inc.; United States; Remote; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

Paid time off

Flexible work options

Job summary

TAIT seeks a reliable Administrative Assistant to join our Richardson, TX office full-time. You will keep project files organized, manage vendor paperwork, prepare and submit invoices, and assist with collections and accounts receivable to help keep projects and finances running smoothly.

We value efficient communicators with at least 2 years of experience, strong MS Office skills, and a detail-oriented mindset. This role offers growth, a collaborative culture, and comprehensive benefits.

Qualifications

• Minimum 2 years in a professional office environment.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel).
• Clear written and verbal communication; ability to prioritize and meet deadlines.
• Excellent organizational skills and attention to detail.

Responsibilities

• Maintain and organize electronic files and project data.
• Manage document filing via online platforms and systems.
• Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, and reviewing vendor invoices.
• Prepare and send project invoices or upload to client supplier portals.
• Assist with collections and accounts receivable activities, tracking outstanding invoices.
• Balance multiple administrative tasks in a fast-paced environment.

Skills

Microsoft Office

Data entry

Job description

TAIT seeks a reliable Administrative Assistant to join our Richardson, TX office full-time. You will keep project files organized, manage vendor paperwork, prepare and submit invoices, and assist with collections and accounts receivable to help keep projects and finances running smoothly.

We value efficient communicators with at least 2 years of experience, strong MS Office skills, and a detail-oriented mindset. This role offers growth, a collaborative culture, and comprehensive benefits.