Administrative Assistant — Growth at a CPA Firm

McCune & Bell CPAs PLLC; Memphis (TN); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Training & development

Job summary

McCune & Bell CPAs PLLC in Memphis, TN is seeking an Administrative Assistant to become the backbone of the office. You will greet clients, manage calendars for CPA staff, and maintain confidential files with professionalism.

The role emphasizes organization, clear communication, and discretion in handling sensitive information, with opportunities to grow within a busy professional services firm.

Qualifications

• Must have a high school diploma or equivalent; an associate's degree or higher is preferred.
• 1–2 years of administrative or office support experience in a professional services environment is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Self-starter with the ability to multitask and prioritize in a deadline-driven environment.

Responsibilities

• Greet and assist clients in person, over the phone, and via email with professionalism and courtesy.
• Manage scheduling, appointments, and calendar coordination for CPA staff.
• Prepare, organize, and maintain client files, tax documents, and confidential records.
• Handle incoming and outgoing correspondence, mail, and document routing.
• Support tax season operations including document intake, scanning, and filing.
• Maintain office supplies, equipment, and general office organization.
• Assist with data entry, billing support, and accounts receivable follow-up as needed.

Skills

Organizational skills

Attention to detail

Multitasking

Prioritization

Communication skills

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Job description

McCune & Bell CPAs PLLC in Memphis, TN is seeking an Administrative Assistant to become the backbone of the office. You will greet clients, manage calendars for CPA staff, and maintain confidential files with professionalism.

The role emphasizes organization, clear communication, and discretion in handling sensitive information, with opportunities to grow within a busy professional services firm.