Administrative Assistant — Global Tech Operations & Events

Aquent (United States); Mountain View (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Aquent partners with a leading technology company to provide essential administrative support that enables leadership and drives team efficiency. The role focuses on organizing schedules, travel, meetings, and project support within a fast-paced, collaborative environment.

Ideal candidates will have a bachelor’s degree, 0–2 years in administrative roles, strong MS Office skills, and a proactive, self-starting mindset to handle multiple teams across several offices.

Qualifications

• Completed Bachelor’s degree.
• Prior administrative support experience in a professional environment.
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• 0–2 years of administrative support experience; backgrounds in school administrative settings or retail environments are welcome.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative.

Responsibilities

• Managing schedules and coordinating travel arrangements.
• Organizing and executing meetings and events.
• Assisting with departmental financial, personnel, and facility operations.
• Supporting hardware and procurement ordering processes.
• Coordinating space and facilities requirements.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests for a large on-site team.

Skills

Calendar management

Travel coordination

Meeting coordination

Self-starter

Office administration

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Procurement basics

Job description

Aquent partners with a leading technology company to provide essential administrative support that enables leadership and drives team efficiency. The role focuses on organizing schedules, travel, meetings, and project support within a fast-paced, collaborative environment.

Ideal candidates will have a bachelor’s degree, 0–2 years in administrative roles, strong MS Office skills, and a proactive, self-starting mindset to handle multiple teams across several offices.