Administrative Assistant

Aquent (United States); Mountain View (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Aquent partners with a leading technology company to provide essential administrative support that enables leadership and drives team efficiency. The role focuses on organizing schedules, travel, meetings, and project support within a fast-paced, collaborative environment.

Ideal candidates will have a bachelor’s degree, 0–2 years in administrative roles, strong MS Office skills, and a proactive, self-starting mindset to handle multiple teams across several offices.

Qualifications

• Completed Bachelor’s degree.
• Prior administrative support experience in a professional environment.
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• 0–2 years of administrative support experience; backgrounds in school administrative settings or retail environments are welcome.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative.

Responsibilities

• Managing schedules and coordinating travel arrangements.
• Organizing and executing meetings and events.
• Assisting with departmental financial, personnel, and facility operations.
• Supporting hardware and procurement ordering processes.
• Coordinating space and facilities requirements.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests for a large on-site team.

Skills

Calendar management

Travel coordination

Meeting coordination

Self-starter

Office administration

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Procurement basics

Job description

Partner with Aquent to join a leading global technology company that is at the forefront of innovation, shaping the future of digital experiences and productivity worldwide. This organization drives transformative solutions across various sectors, impacting millions of users daily with its cutting-edge products and services.

Are you a highly organized, proactive, and detail-oriented individual looking to make a significant impact within a dynamic and collaborative team? We are seeking an exceptional administrative professional to join a crucial operational support team. In this role, you will be instrumental in ensuring the smooth functioning of day-to-day operations, directly enabling leadership and fostering team efficiency in a fast-paced, innovative environment.

What You’ll Do

You will be a pivotal contributor within a team that supports employees across key operational facilities. This fast-paced environment thrives on collaboration, requiring strong partnership across multiple internal teams. Your role is essential in providing seamless administrative support for leadership, team activities, and daily operations. You’ll contribute to vital projects, including:

• Managing schedules and coordinating travel arrangements.
• Organizing and executing meetings and events.
• Assisting with departmental financial, personnel, and facility operations.
• Supporting hardware and procurement ordering processes.
• Coordinating space and facilities requirements.
• Handling a variety of day-to-day administrative tasks and ad-hoc requests for a large on-site team.

What You’ll Bring

We are looking for a dedicated professional who is ready to jump in and make a difference. Your ability to manage complex administrative functions and adapt to varying business needs will be key to success.

Must-Have Qualifications

• Completed Bachelor’s degree.
• Prior administrative support experience in a professional environment.
• Demonstrated ability to support multiple teams and varying business needs simultaneously.
• Willingness and ability to work across multiple designated office locations as business requirements dictate.
• Availability for assignment through at least December 31, 2026, with strong potential for extension based on performance and business needs.
• 0–2 years of administrative support experience; backgrounds in school administrative settings or retail environments are welcome.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Basic procurement or ordering experience.
• A self-starter mindset with the ability to take initiative.

Nice-to-Have Qualifications

• Previous experience supporting corporate or enterprise environments.
• Strong technical aptitude and proficiency with various workplace technology and productivity tools.
• Flexibility to work across multiple office locations and support different teams as business needs evolve.
• Proven experience managing competing priorities effectively in a fast-paced, collaborative setting.
• Familiarity with Microsoft Outlook and other administrative support tools.