Recruiter Assistant | Level II [AQ-22767]

Aquent; Hartford (CT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

Retirement match

Paid time off

Job summary

Aquent, Hartford-area partner, seeks an organized Scheduling Coordinator to manage high volumes of interviews, greet visitors, and support talent acquisition. You will coordinate calendars, respond to inquiries, and collaborate with hiring teams to ensure timely manager availability and a positive candidate journey.

Ideal candidates bring strong communication, detail orientation, and proficiency in Outlook and Excel, with a professional office demeanor in a fast-paced corporate setting.

Qualifications

• Must have a High School degree and experience coordinating and scheduling activities.
• Proficient with Microsoft Outlook for calendar management and communication.
• Basic Microsoft Excel skills to format and manage data.
• Strong attention to detail and excellent organizational abilities.
• Able to multitask and manage competing priorities in a corporate setting.
• Clear verbal and written communication with a professional demeanor.

Responsibilities

• Coordinate and schedule a high volume of interviews for internal and external candidates.
• Serve as the primary point of contact for visitors and new hires, creating a welcoming first impression.
• Monitor and manage shared email inboxes, respond to inquiries and facilitate communication.
• Collaborate with assistants and hiring teams to align schedules and ensure manager availability.
• Manage a high-volume workload in a fast-paced environment with attention to detail.
• Prioritize scheduling requests and deadlines while handling multiple tasks.
• Interact with candidates and stakeholders professionally via phone, email, and virtual platforms.
• Provide essential administrative support across talent acquisition initiatives as needed.

Skills

Attention to detail

Organizational skills

Multitasking

Verbal and written communication

Professional demeanor

Education

High School degree

College degree

Tools

Microsoft Outlook

Microsoft Excel

Job description

Aquent is proud to partner with a leading organization at the forefront of innovation, dedicated to delivering exceptional service and making a significant impact across its industry. This dynamic and forward-thinking environment offers visionary talent the opportunity to drive success and foster growth, contributing to a mission that truly matters.

Are you a master of organization with a passion for creating seamless experiences? We’re seeking a highly motivated individual to become the cornerstone of our hiring process. In this pivotal role, you won’t just be scheduling interviews; you’ll be shaping the first impressions for our future talent, ensuring a positive journey for every candidate, and empowering our recruiters and hiring managers to build exceptional teams. Your meticulous coordination and warm professionalism will directly contribute to our ability to attract and secure the best talent, making a tangible impact on our organizational growth and success.

What You’ll Do

• Coordinate and schedule a high volume of interviews for internal and external candidates, ensuring a positive and seamless experience.
• Serve as the primary point of contact for all visitors and new hires, creating a professional, welcoming, and positive first impression.
• Monitor and manage various shared email inboxes, responding to inquiries and facilitating communication.
• Collaborate with administrative assistants and hiring teams to align schedules and ensure manager availability for interviews, including mid-level roles.
• Manage a high-volume workload in a fast-paced environment, demonstrating exceptional attention to detail.
• Prioritize multiple scheduling requests and deadlines effectively, showcasing strong organizational and time management skills.
• Interact with candidates and stakeholders professionally via phone, email, and virtual platforms.
• Provide essential administrative support across various talent acquisition initiatives as needed.

What You’ll Bring

Must-Have Qualifications:

• High School degree.
• One year of related work experience, specifically coordinating and scheduling appointments, interviews, meetings, or similar activities.
• Proficiency with Microsoft Outlook for calendar management and communication.
• Basic Microsoft Excel skills, including navigating spreadsheets and formatting data.
• Demonstrated detail-orientation and strong organizational skills.
• Ability to effectively multitask and manage competing priorities.
• Proven verbal and written communication skills.
• A professional demeanor with experience working in a corporate or professional office environment.

Nice-to-Have Qualifications

• College degree.
• Two years of experience in a Customer Service or Talent Acquisition environment.
• Experience with Workday or other applicant tracking/HCM systems.
• Ability to operate effectively in an environment with high volume, ambiguity, and change.
• Experience working within a large, complex organization.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.