Administrative Assistant I

Aquent (United States); Brooklyn Park (MN); On-site; USD 40,000 - 50,000; Full time

Job summary

Aquent partners with a leading energy sector organization in Minnesota, seeking a proactive administrative professional to keep daily operations running smoothly. You will support document handling, meetings, and communications, acting as the backbone of the office.

The role requires strong organization, the ability to multi-task in a fast-paced environment, and professional written and verbal communication.

Qualifications

• High school diploma or GED is required.
• 0-2 years of experience in an administrative support role.
• Demonstrated verbal and written communication skills, with the ability to articulate information clearly and professionally.
• Proven ability to multi-task effectively, manage time independently, and prioritize workload in a fast-paced environment.
• Exceptional customer service and interpersonal skills, fostering positive interactions with colleagues and external contacts.
• Strong organizational skills and a commitment to maintaining confidentiality with sensitive information.
• Proficiency with computer applications, including Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Perform essential office duties, including managing supply inventories, maintaining comprehensive records management systems, and handling basic bookkeeping tasks.
• Prepare and process a variety of documents such as invoices, detailed reports, internal memos, professional letters, and financial statements.
• Efficiently file and retrieve important corporate documents, records, and reports, ensuring easy access and organization.
• Manage incoming correspondence by opening, sorting, and distributing faxes and emails to the appropriate recipients.
• Draft and prepare clear and concise responses to routine inquiries, facilitating effective communication.

Skills

Verbal communication

Written communication

Multitasking

Time management

Customer service

Organization

Confidentiality

MS Word

MS Excel

PowerPoint

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Aquent is partnering with a leading organization in the energy sector, committed to delivering essential services and innovative solutions to communities. This company plays a crucial role in supporting infrastructure and ensuring reliable operations, driven by a mission to serve its customers with excellence and efficiency.

Are you a highly organized and proactive individual ready to make a significant impact by ensuring the smooth operation of a dynamic office environment? We are seeking a dedicated professional to join a team where your administrative expertise will be vital to daily success. In this role, you won’t just be performing tasks; you’ll be the backbone of communication and information flow, directly contributing to the team’s efficiency and overall organizational goals. Your meticulous attention to detail and ability to manage multiple priorities will empower colleagues and streamline critical processes, allowing the team to focus on their core objectives and drive forward key initiatives.

Primary Responsibilities

• Perform essential office duties, including managing supply inventories, maintaining comprehensive records management systems, and handling basic bookkeeping tasks.
• Prepare and process a variety of documents such as invoices, detailed reports, internal memos, professional letters, and financial statements.
• Efficiently file and retrieve important corporate documents, records, and reports, ensuring easy access and organization.
• Manage incoming correspondence by opening, sorting, and distributing faxes and emails to the appropriate recipients.
• Draft and prepare clear and concise responses to routine inquiries, facilitating effective communication.

Must-Have Qualifications

• High school diploma or GED is required.
• 0-2 years of experience in an administrative support role.
• Demonstrated verbal and written communication skills, with the ability to articulate information clearly and professionally.
• Proven ability to multi-task effectively, manage time independently, and prioritize workload in a fast-paced environment.
• Exceptional customer service and interpersonal skills, fostering positive interactions with colleagues and external contacts.
• Strong organizational skills and a commitment to maintaining confidentiality with sensitive information.
• Proficiency with computer applications, including Microsoft Word, Excel, and PowerPoint.